Student Records Specialist

4 weeks ago

Austin, United States The Excel Center for Adults Full time

**JOB TITLE**:
Student Records Specialist

**DIVISION**:
Charter School

**REPORTS TO**:
School & Student Records Manager

**COMPANY**:
Established in 1958, Goodwill Central Texas is a non-profit organization that has transformed thousands of lives through the power of work and education. We are the leader in workforce development, one of the largest employers in our region, and a cornerstone of the community. Our mission is funded through our donation-driven retail stores, comprehensive business and staffing solutions, and generous community support. Our vision is to empower every Central Texan to transform their lives through work and education.

The Goodwill Excel Center for Adults opened in 2014 as an open-enrollment public charter high school for adults ages 18 to 50. The mission of The Excel Center is to transform lives in a supportive and holistic learning environment, where all students are empowered to achieve personal growth, academic success, and career advancement.

**Work. Empower. Transform.**

Join the team whose work empowers people to transform their lives

***:
The Student Records Specialist (SRS) will maintain the systems of operation to ensure that accurate and current records are maintained for students. The SRS is responsible for all student academic record-keeping for the school, including compiling, maintaining, and tracking student academic information and records for internal and external analysis and/or use. The SRS acts as the central records facilitator for permanent academic information on current and former students. The SRS will support the academic, supports, and special programs teams in meeting educational objectives and adhering to Texas State Standards. This position requires flexibility and an aptitude for working collaboratively with staff, faculty, students, and families. The SRS should possess exceptionally strong organizational and interpersonal skills and be detail-oriented, self-motivated, and capable of handling intricate projects.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Create and maintain student records, ensuring the accuracy, completeness, and confidentiality of information.
- Maintain the accurate collection of all campus and student data into the student information system (SIS), including:

- Attendance, grading, scheduling
- Curriculum Master: courses, sections, and meets
- Ensure that campus and student data adheres to PEIMS/TSDS Data Standards
- Prepare and update the campus master schedule and calendars within the SIS.
- Oversee campus attendance data collection, entry, and reporting.
- Maintain and ensure the ongoing accuracy of physical and computerized records (student cumulative folders, progress and failure reports, transcripts, testing data, etc.).
- Monitor data quality, identify errors, and take necessary steps to correct and update records.
- Communicate with other schools to timely secure student records (transcripts, disciplinary, special education/504/ESL records, and state assessment history).
- Determine best practices for transcript evaluations and transcription into the SIS, including credit mapping out of state/country courses.
- Review and verify student graduation requirement report and testing history is accurate and ready for Student Success Coaches to utilize for graduation planning by the end of the student’s first term.
- Maintain membership information regarding new students, no-shows, transfers, and withdrawals providing weekly and term-end reports to Campus and District teams.
- Complete required beginning, mid, and end-of-term student data entry and processes, including:

- Special programs - special education, English as a second language, 504, homeless, at-risk, pregnancy related services, socio-economic status
- Student information - grade-level, attribution codes, grad req base year, diploma type, census block number, etc.
- Maintain campus student data changes within the Student Information System.
- Process and transmit requests for student information, including student transcripts for alumni, colleges, and universities promptly.
- Assist campus and district administration with the preparation of reports and student data information as is required for PEIMS/TSDS.
- Regularly serves as a resource to campus staff and students regarding transcript questions, grades, and other related issues.
- Verify that all graduates have met state and local requirements for graduation.
- Collaborate with District and Campus teams for the development, implementation, and quality assurance of key processes of the Records Team.
- Maintain and develop high quality work practices, systems, and methods that are effective, efficient, and consistent with District standards, policies, and procedures.

**OTHER DUTIES AND RESPONSIBILITIES**:

- Provide excellent customer service by resolving issues, addressing concerns, and maintaining a professional and courteous manner.
- Maintain confidentiality of information.
- Archive and retriev

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