Budget Analyst

3 weeks ago

New Haven, United States U.S. Probation Office Full time

This full-time, permanent position is in the U.S. Probation Office in New Haven, Connecticut. The Budget Analyst performs in a consolidated administrative services department providing support to the Probation and Pretrial Services and reports to the Chief United States Probation Officer. The Budget Analyst assists in the formulation of the annual Probation/Pretrial Office budget and associated spending plan and assists with policy development regarding budgetary matters. The incumbent develops and justifies budget requirements and executes approved and appropriately documented budget requests.

Representative Duties:

- Formulate. evaluate. and implement approved policies, procedures, and protocols related to budget plan execution. Provide input to the Court Unit Budget Organization Plan (CUBOP) and certify annually. Advise executives and judges on budget matters.
- Assist in the development of an annual spending plan and identify amounts required to pay personnel and to maintain basic mandatory operations, as well as amounts needed to support desired enhancements. Perform data analysis and conduct modeling based on different scenarios.
- Execute approved budget plans. Review spending and fund balances routinely and recommend and execute reprogramming actions to cover projected shortfalls. Ensure allotment levels are not exceeded and obligations are not made in advance of an appropriation, allotment, or reprogramming transaction. Participate in advance review and approval of major purchases.
- Enter adjustments to allotments into JIFMS and submit the respective Status of Funds through Info Web. Enter reprogramming transactions to move funds from one BOC to another within a fund or from one fund to another in both the financial system and the Status of Funds reports.
- Review treatment services expenditures, projections, and payments to ensure appropriate spending and budget oversight is maintained.
- Track temporary duty assignments for staffing salary reimbursement and budget projections.
- Review and manage oversight of specific bills as needed to maintain accurate budget projections.
- Maintain oversight and approval documentation of annual budget call requests, appeals to allotments, supplemental funding requests, and intra-fund and inter-fund reprogramming requests.
- Prepare and electronically submit each units' Electronic Status of Funds reports monthly, as required. Maintain approved Electronic Status of Funds reports and any supporting documentation in a chronological file by fiscal year.
- Provide budget forecasting reports to the unit executives monthly in order to track spending priorities and ensure that the total court unit allotment will not be exceeded.
- Perform internal reviews of administrative and operational areas to ensure compliance with judiciary policies and procedures and internal controls. Prepare documents to identify findings and develop written recommendations for changes.
- Develop a variety of reports based on historic and current data, including statistics on staffing, spending patterns, expense projections, and similar information.
- Respond to requests for information and clarification from department representatives regarding the budget. Review expenditures of departments to ensure compliance with budget. Collect, review, analyze and maintain records of actual operating expenses and revenues to compare with estimated budget.
- Ensure appropriate internal controls for disbursement, transfer, recording, and reporting of monies are followed. Review purchase requests related to proposed expenses for appropriateness of procurement and sufficiency of funding.
- Collaborate with information technology staff to develop or customize programs or systems to assist with budget and recordkeeping. Participate with a team reviewing compliance of internal controls, policies, and procedures.
- Prepare, update, examine, and analyze a variety of regular and non-standard reports. Design, develop, and maintain spreadsheet formats and programs for analyzing budgetary information.
- Perform other duties as assigned.

Qualifications:

- Bachelor's degree in accounting or business-related field.
- Prior experience in accounting, finance, bookkeeping, or budget preferred.
- Consistent, high quality past job performance demonstrating sound ethics and judgement.
- An attendance record that indicates reliability and commitment.
- Excellent verbal and written communication skills (grammar, spelling. punctuation, etc.)
- Excellent organizational skills.
- Ability to take initiative, manage multiple tasks, respond to requests on short notice and meet deadlines. Ability to be tactful and work cooperatively with others, including judicial officers, the bar, the public and colleagues.
- General knowledge of the functions and procedures of the court unit.
- Knowledge of accounting procedures, reports, and automated equipment.
- Ability to understand relationships among accounts, reconcile accounts, recogni

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