Coordinator, Gso Business

Position Information

**Posting Number**
- SF01764**Job Title**
- Coordinator, GSO Business**Position Number**
- 109117**FTE**
- 1.00**FLSA**
- Exempt**Position Type**
- Professional Staff**Union**
- PSA/NEA - Professional Staff Assoc**Pay Grade Level**
- Grade Level: 11**Pay Grade Range**
- Expected Hiring Range: $60,008 - $80,000**Status**
- Calendar Year, Full-time, Permanent- Department Information

**Department**
- GSO Business Office**Contact(s)**Contact Phone/Extension**

**Physical Demands**

**Campus Location**
- Narragansett Bay Campus**Grant Funded**
- No**Extension Contingency Notes**

**Job Description Summary**
- **________________________________________________**

**BASIC** **FUNCTION**:
Coordinate financial and personnel administrative activities within the Graduate School of Oceanography (GSO; assist the GSO Dean and Business Manager, NBC/GSO in defining and implementing GSO program goals, policies, and procedures; coordinate financial and personnel administration with other University units.**Duties and Responsibilities**

**ESSENTIAL** **DUTIES** **AND**

**RESPONSIBILITIES**:
Coordinate submission of all personnel-related documents, including reviewing for accuracy all documents prepared by various support staff within the GSO; mentor support staff as needed to ensure conformance to the University’s procedural requirements.
- Coordinate compilation of financial and personnel reports and databases for use by the GSO Dean and Business Manager, NBC/GSO.
- Assist with document review and budget approval of procurement and expenditure transactions charging all state, overhead, rate, and other non-fund 500 chart field strings (CFSs) within GSO’s administrative structure (including funds held by the URI Foundation & Alumni engagement office on GSO’s behalf).
- Coordinate the financial aspects of the various GSO service centers, including submission of usage billings and annual rate calculations, and review of revenue and expenses to keep within their budgets.
- Work with the GSO’s deans, directors, and managers on strategic and financial planning and revenue projections.
- Assist the Business Manager, NBC/GSO with interpreting and providing advice regarding budget, accounting, and personnel policies and procedures to faculty, staff, and students.
- Serve on various NBC/GSO and URI committees as required and/or requested.
- **OTHER** **DUTIES** **AND**

**RESPONSIBILITIES**:
Serve as custodian for the NBC/GSO petty cash fund, including coordination of disbursement of petty cash reimbursements.
- Coordinate receipt and distribution of Purchase and Travel Cards received from the URI Controller’s Office for GSO faculty and staff.
- Perform other related duties as assigned.
- **LICENSES**, **TOOLS**, **AND** **EQUIPMENT**:
Personal computers, printers; word processing, database management and spreadsheet software. Microsoft Office Suite.**Required Qualifications**

**REQUIRED**:

- 1. Bachelor’s degree in business or public administration or related field.
- 2. Minimum of four years of increasingly responsible professional experience in business/administrative logístical support.
- 3. Demonstrated strong verbal and interpersonal communication skills.
- 4. Demonstrated proficiency in written communication skills.
- 5. Demonstrated knowledge of budgetary processes and analyses.
- 6. Demonstrated administrative and organizational skills.
- 7. Demonstrated ability to both work independently and be a team player.
- 8. Demonstrated ability to balance multiple priorities in a deadline-driven environment.
- 9. Demonstrated experience in use of computer spreadsheet, database, and word processing programs.
- 10. Demonstrated ability to work with diverse groups/populations.**Preferred Qualifications**

**PREFERRED**:
1. Minimum of five years of increasingly responsible professional experience in complex business/administrative logístical support in a university, college, government, or similar setting.
- **_______________________________________________**

**ALL** **REQUIREMENTS** **ARE** **SUBJECT** TO **POSSIBLE** **MODIFICATION** TO **REASONABLY** **ACCOMMODATE** **INDIVIDUALS** **WITH** **DISABILITIES**.**

**Environmental Conditions**
- This position is not substantially exposed to adverse environmental conditions.**Posting Date**
- 04/22/2024**Closing Date**

**Special Instructions to Applicants**
- Please attach the following 3 (PDF) documents to your online Employment Application:

- (#1) Cover letter.
- (#2) Resume.**Quicklink for Posting**Applicant Documents**:
**Required Documents**
- Cover Letter/Letter of Application
- Resume
- Other Document - References

**Optional Documents