Business Office Coordinator

2 weeks ago

Huntsville, United States Fantasy Playhouse Children's Theater & Academy Full time

**About us**

**Fantasy Playhouse Children’s Theater and Academy (FPCTA) enriches the lives of more than 31,000 residents annually, including 21,000 children and youth through Theatre and Arts Education. Providing Theatre Arts access through production, education, and outreach, FPCTA’s core programs include live children’s theatre productions, classes, camps, workshops, corporate training, school partnerships, and touring productions. Recognizing the transformative power theatre arts can have in the life of a child, FPCTA prioritizes theatre arts access for all by engaging local underserved communities.**

Fantasy Playhouse Children’s Theater & Academy (FPCTA), a leader in theatre for youth and theatre arts education in Alabama, seeks a new Education Director. This position is a mid-level staff position that reports directly to the CEO.

**Key Job Duties**

**Planning, Project Management, and Deliverables**:This position manages FPCTA’s business activities and ensures that company policies are met while exemplifying the organization’s values.

Duties include but are not limited to:

- Oversee and manage vendor relationships and contracts, including overseeing the bidding process as needed. Vendor relationships may include but are not limited to:

- Landscaping and Utilities
- Photocopiers and Printing
- Business Support Platforms (Quickbooks, Ludus, Active Network, Intuit (Quickbooks Online), Inuit Payroll, Google Apps, etc.)
- IT Services
- Outside Performance, Education programming Venues
- Cleaning Services
- Office and Cleaning Suppliers
- Oversee FPCTA’s facilities; managing scheduling of maintenance and custodial needs.
- Oversee and manage outside rentals, including contracts, of FPCTA facilities.
- Assist the CEO in handling FPCTA’s financial activities, including tracking cash flow, maintaining a/r’s and a/p’saccounts payables, bookkeeping, journal entries in Quickbooks, and liasoning with FPCTA’s contract accountants and payroll processor.
- Help plan and execute processes & procedures related to FPCTA income generating
- programming ticket sales, tuition, fundraising, corporate sponsorships, facility rentals etc.
- Manage scheduling of FPCTA’s box office and financial oversight of concession/merchandise sales that support FPCTA programming.
- Under the direction of the CEO, execute donor and customer correspondence (financial giving tax letters, donor thankyous, annual giving tax letters, etc.
- Liaison with Payroll Processing Vendor to maintain FPCTA’s payroll tax schedule and monthly payroll processing.
- Support the HR paperwork processing of all FPCTA employees and contractors, including contracts, timecards, maintaining earned time off tracking, etc.
- Assist FPCTA Departments with employee onboarding procedures (Employee/Contractor verifications, background checks, etc)
- Assist FPCTA Departments and Board of Directors by generating financial reports, as requested.
- Maintain good relationships with employees and volunteers, ensuring that FPCTA’s values and brand are maintained internally and externally in all relationships and programming.
- Ensure that FPCTA is adhering to legal guidelines and local, state, and federal laws.
- Maintaining confidentiality of all employee, company, and vendor/client information.

**Other Duties**:Key job duties listed herein are not designed to cover a comprehensive listing of activities or responsibilities required for this position. Responsibilities and activities may change at any time and include other duties as assigned.**

**Qualifications and Requirements**:

- Experience with Quickbooks Online
- Able to work and make professional decisions in a fast-paced environment
- Goal-oriented and organized
- Able to multitask, prioritize, and manage time effectively
- Self-motivated and self-directed
- Excellent verbal and written communication skills
- Comfortable in both a leadership and team-player role; must be encouraging to team and staff; able to mentor
- Strong aptitude for numbers and financial reports; able to work directly with Department Heads and CEO to improve budgets and annual operating costs
- Bachelor’s degree in management, business, or related field; Master (MA or MSc) in Business or related field preferred
- Working knowledge of various computer programs (experience with Google Apps for business preferred but not required); Proficient computer skills in Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)
- 3-5 years Previous experience in non-profit, office management, customer service, finance, administration, or related field
- Excellent analytical and time-management skills
- Good interpersonal skills and communication with all levels of management.

**Employment Status**:This position shall be classified as full time non-exempt for Fair Labor Standards Act purposes. Annual salary commensurate with non profit industry standards and experience, depending on applicant’s credentials. Daytime, week

  • Business Operations Coordinator

    2 months ago

    Huntsville, United States Vets LLC Full time

    Job DescriptionJob DescriptionSalary: About the Role:As a Business Operations Coordinator, you will play a pivotal role in ensuring the smooth operation of our business processes, particularly focusing on Model-Based System Engineering (MBSE) projects. You will be responsible for providing technical support, managing data and information systems, and...

  • Business Operations Coordinator

    4 weeks ago

    Huntsville, United States Vets LLC Full time

    Job DescriptionJob DescriptionSalary: About the Role:As a Business Operations Coordinator, you will play a pivotal role in ensuring the smooth operation of our business processes, particularly focusing on Model-Based System Engineering (MBSE) projects. You will be responsible for providing technical support, managing data and information systems, and...

  • Business Operations Coordinator

    1 month ago

    Huntsville, United States American Red Cross Full time

    Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us-Where your Career is a Force for Good! Job Description: WHY...

  • Business Operations Coordinator

    4 weeks ago

    Huntsville, United States American Red Cross Full time

    Please use Google Chrome or Mozilla Firefox when accessing Candidate Home. By joining the American Red Cross you will touch millions of lives every year and experience the greatness of the human spirit at its best. Are you ready to be part of the world's largest humanitarian network? Join us-Where your Career is a Force for Good! Job Description: WHY...

  • Business Office Associate

    1 month ago

    Huntsville, United States CarMax, Inc. Full time

    7211 - Huntsville - 6364 University Dr NW, Huntsville, Alabama, 35806 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle...

  • Business Office Associate

    4 weeks ago

    Huntsville, United States CarMax, Inc. Full time

    7211 - Huntsville - 6364 University Dr NW, Huntsville, Alabama, 35806 CarMax, the way your career should be! Provide an iconic customer experience Ensuring today's customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle...

  • Business Office Associate

    4 weeks ago

    Huntsville, United States CarMax Full time

    7211 - Huntsville - 6364 University Dr NW, Huntsville, Alabama, 35806 CarMax, the way your career should be! **Provide an iconic customer experience** Ensuring todays customers can buy the vehicles they want in a way that suits them means offering support during every step of the journey. You will guide customers through the paperwork associated with vehicle...

  • Small Business Innovation Research

    7 days ago

    Huntsville, United States Modern Technology Solutions, Inc. Full time

    Own Your Future. Modern Technology Solutions, Inc. (MTSI) is seeking a Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Coordinator in Huntsville, AL. Why is MTSI known as a Great Place to Work? Interesting Work: Our co-workers support some of the most important and critical programs to our national defense...

  • Office Information Technology Management

    2 weeks ago

    Huntsville, United States Barrios Technology Full time

    Overview Our long-term client relationship with NASA has led to a need for a Office Information Technology Management (OITM) Project Coordinator on the Consolidated Program Support Services (CPSS) Project Coordination (PC) contract. The Consolidated Program Support Services (CPSS) Project Coordination (PC) contract at George C. Marshall Space Flight...

  • Small Business Innovation Research

    2 weeks ago

    Huntsville, United States Nou Systems Inc Full time

    Job DescriptionJob Descriptionnou Systems, Inc. (nSI) enables our customers by supplying products, services, and expertise with powerful, data driven insights that transform defense systems and improve capabilities.We are pleased to announce the opening for a Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Coordinator...

  • Office Coordinator Full Time

    3 weeks ago

    Huntsville, United States AccentCare, Inc. Full time

    Overview: **$18 - $20 / hour** **Great team-oriented environment with supportive leadership** **Huntsville Branch** **401K Match** **Find Your Passion and Purpose as a Home Health Office Coordinator** **Reimagine Your Career in Home Health** As a medical professional, you know that what you do impacts you as much as your patients and their families,...

  • Office Administrator

    4 weeks ago

    Huntsville, United States teamworkonline Full time

    Huntsville City FC is currently seeking an Officer Administrator. This position is responsible for the smooth and efficient operation of the Huntsville City FC office and will play a pivotal role in developing the culture of the office. The Office Administrator will report to the Managing Director of Business Operations. Responsibilities:Handling general...

  • Office Administrator

    4 weeks ago

    Huntsville, Alabama, United States teamworkonline Full time

    Huntsville City FC is currently seeking an Officer Administrator. This position is responsible for the smooth and efficient operation of the Huntsville City FC office and will play a pivotal role in developing the culture of the office. The Office Administrator will report to the Managing Director of Business Operations. Responsibilities:Handling general...

  • Office Administrator

    4 weeks ago

    Huntsville, United States teamworkonline Full time

    Huntsville City FC is currently seeking an Officer Administrator. This position is responsible for the smooth and efficient operation of the Huntsville City FC office and will play a pivotal role in developing the culture of the office. The Office Administrator will report to the Managing Director of Business Operations. Responsibilities:Handling general...

  • Office Administrator

    4 weeks ago

    Huntsville, United States AEG Full time

    Huntsville City FC is currently seeking an Officer Administrator. This position is responsible for the smooth and efficient operation of the Huntsville City FC office and will play a pivotal role in developing the culture of the office. The Office Administrator will report to the Managing Director of Business Operations. Responsibilities: Handling general...

  • Office Administrator

    4 weeks ago

    Huntsville, United States AEG Full time

    Huntsville City FC is currently seeking an Officer Administrator. This position is responsible for the smooth and efficient operation of the Huntsville City FC office and will play a pivotal role in developing the culture of the office. The Office Administrator will report to the Managing Director of Business Operations. Responsibilities: Handling general...

  • Business Development Account Coordinator

    3 weeks ago

    Huntsville, United States JS Solutions Full time

    Job DescriptionJob DescriptionSalary: OVERVIEWJS Solutions is seeking a dynamic and driven Business Development Account Coordinator with a strong background in Army Aviation and government contracting. This role will be critical in expanding our business footprint, identifying potential partnerships and contracts, managing business relationships, and driving...

  • Business Office Manager

    2 months ago

    Huntsville, United States Regency Retirement Village of Huntsville Full time

    Regency Senior Living is a Non-Mandate Company a Overview: The Office Manager assists all Directors with certain aspects of daily facility operations. The Office Manager co-ordinates the facility expenses and revenue with the Executive Director. Duties and Responsibilities:Receptionist/ConciergeAnswers main switchboard. Relays calls and messages Greets...

  • Front Office- Insurance Coordinator

    3 weeks ago

    Huntsville, United States Community Dental Partners Full time

    **Insurance Coordinator** **Reports to**: Practice Manager **Key Partnership**: Clinical, Billing, and Operations **Department**: Operations **Salary**: $12-14/hr (based on experience) **Classification**: Non-Exempt **Status**: Full Time **About this role**:Community Dental Partners is looking for someone who loves being around people. The Insurance...

  • Proposal Coordinator

    4 weeks ago

    Huntsville, United States Fortis Full time

    Fortis Industries, LLC is interviewing for a Proposal Coordinator to work in our Huntsville, AL office. Our Proposal Coordinator will be responsible for coordinating production, maintaining records, and assisting with writing tasks and the development of compliant and persuasive proposals used to capture new business opportunities, focused primarily on...