Office Coordinator

3 weeks ago

Carpinteria, United States Bega North America Inc Full time

**BEGA North America is a world-renowned manufacturer of architectural lighting solutions**.

**Illuminating What Matters**:
A guiding light for elevating our thinking beyond day-to-day activity in a clear and memorable way, BEGA North Americas vision intentionally possesses more than one meaning. Naturally, as an architectural lighting company, to illuminate a surface or an object makes perfect sense. There's a deeper meaning, however. To illuminate can also mean to make lucid or clear, or to shed light on an important concept or idea. Whether its for our industry, our community, or our family, we want to matter to people who want to matter to us. And most importantly, to illuminate can also mean to enlighten, as with knowledge. We invest heavily in our people, and believe this simple idea is why they ultimately choose BEGA for a lifetime, because were focused on illuminating what matters to them.

**Who we are**:
Intended to articulate the organizations culture and used as a tool to govern behavior and shape critical decision making throughout the enterprise, BEGA has established three core values.
- Quality We have an unwavering commitment to Quality above all in our people, products, partners and processes.
- Family We are a diverse Family of passionate and self-driven individuals who act with integrity, fairness and respect, that hold one another accountable to the highest standards, and collectively promote work-life balance.
- Growth We embrace perpetual Growth and development, continuous learning and constant improvement, enabling the brand, the organization, and the individual to realize their full potential.

**What we believe in**:
Respect we treat everyone with respect by being polite and kind.

Integrity we act with integrity by being honest and following our moral and ethical convictions. Ownership we possess an attitude of ownership and a mentality that desires us all to thrive.

Accountability we lead by example, always accountable for doing what we agreed we would do.

Diversity & Inclusion we promote creating a culture of inclusive and diversity in order to achieve a work environment in which all individuals are treated fairly and respectfully with equal access to opportunities and resources.

**Position Profile**:
The BEGA Receptionist/Office Coordinator can be the first point of contact for the external/internal customers and is responsible for creating an exceptional experience by turning each interaction into a meaningful and lasting connection. This position is responsible for directing all incoming company calls to appropriate company personnel and the processing of all incoming mail and faxes. This position is also responsible for general administrative duties. As directed, assists Human Resources and other departments with general, basic, business paperwork processing and special projects.

What you’ll do
- Answers and direct incoming calls ensuring that all calls are transferred to the appropriate parties in a courteous and efficient manner
- Greets and helps visitors and employees with courtesy and professionalism
- Takes care of incoming and outgoing mail
- Performs various duties with regards to shredding process
- Maintains and orders office supplies
- Updates extension list, employee phone numbers and employee birthday list monthly
- Assists with all Company related events as needed (including pre-planning and during event)
- Responsible for all donation requests and processes donations
- Keeps HR closet orderly
- Performs other duties as required by HR
- Maintains the Digital Bulletin Board for HR and works with Brand department regarding other posts on larger Digital Board
- Weekly updates emergency alert system
- Assist HR Team with initiatives and program roll outs (Example. Corporate Games, Gym Orientation, Alternative Transportation Program, raffles, contests and give aways)
- Produces monthly HR Newsletter and other flyers for department announcements
- Plays key role in company evacuations and other emergencies
- Manages employee Vending machines
- Support continuous improvement within the department and BEGA to foster an atmosphere of service excellence and Quality
- Aids with special requests or projects originating from other departments within the company with approval of HR Manager/Dir. Of HR
- Ensure that HR information is maintained in a confident and proper manner Performance Measurements
- Punctuality and attendance is critical
- The ongoing transfers of calls to the correct person or department
- Attitude and courtesy shown to company personnel and visitors
- Ability to correctly distribute mail
- Ability to or capability to handle various assignments
- Professional attire

**Leadership Principles**:
And finally, BEGA has put forth a set of governing principles. If values govern behavior, principles govern consequences, and we’ve established four principles to provide the entire organization with a set of hierarchical direction for decision making. First

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