Accounts Payable Supervisor

6 days ago

New York, United States Flow Full time

**About the Company**

Flow aims to create a superior living environment that enhances the lives of our residents and communities by developing, acquiring, owning, and managing multifamily apartment buildings and the services and technology inside those buildings.

Fulfilling our mission will require an exceptional group of people whose collective output is greater than the sum of its individual parts. Our team members are energized by the opportunity to impact our residents’ lives in meaningful ways. They are bold and creatively ambitious, driven by relentlessly high standards, act with a sense of urgency and accountability, and always, above all, operate with integrity, loyalty, and trust.

**About the Role**

We are seeking an experienced Accounts Payable Supervisor who will be responsible for overseeing the accounts payable process and ensuring the accurate and timely processing of invoices, payments, and expense reports. You will collaborate closely with the finance team, vendors, and other departments within the organization to maintain efficient accounts payable operations.

**Responsibilities**:

- Ensure the accurate and timely processing of invoices, expense reports, and payments in compliance with company policies and procedures
- Review and approve invoices, ensuring appropriate coding, documentation, and authorization before processing for payment
- Manage vendor relationships, including addressing inquiries, resolving discrepancies, managing the vendor shield process and negotiating favorable payment terms when applicable
- Reconcile accounts payable transactions and resolve any discrepancies or variances with vendors or internal stakeholders
- Monitor and maintain accurate records of accounts payable transactions, including maintaining vendor files, payment history, and supporting documentation
- Improve accounts payable processes, procedures, and controls to improve efficiency, accuracy, and compliance with relevant regulations
- Collaborate with the finance team to ensure accurate accruals, month-end closing, and financial reporting related to accounts payable
- Stay updated with changes in accounting regulations, best practices, and technology related to accounts payable, recommending and implementing process improvements when applicable
- Provide support during internal and external audits, assisting in the preparation of audit schedules and addressing audit queries
- Coordinate with property management teams to resolve tenant billing and collection issues

**Ideal Background**:

- Degree in accounting, finance, related field or equivalent experience
- Minimum 4 years of experience in accounts payable
- In-depth knowledge of accounts payable principles, practices, and regulations
- Proficiency in using accounting software and MS Office suite, with advanced knowledge of Excel
- Excellent organizational and time management skills, with the ability to prioritize and meet deadlines
- Strong interpersonal and communication skills, with the ability to collaborate effectively with cross-functional teams and vendors
- Experience with Yardi software a plus
- Professional certifications such as Certified Accounts Payable Professional (CAPP) or Certified Management Accountant (CMA) a plus
- Strong attention to detail

**Benefits**:

- Fully employer-paid benefits (Medical / Dental / Vision / Disability / Life)
- Paid time off and 13 paid holidays
- 401(k) retirement plan
- Healthcare and Dependent Care Flexible Spending Accounts (FSAs)
- Pre-tax commuter benefits
- Employee Assistance Program (EAP), free therapy through SpringHealth, acupuncture, and other wellness offerings

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

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