Program Assistant

2 months ago

Miami, United States Florida International University Full time

Assists the Program Director and Coordinator in all supporting facets of the program and grant management activities including but not limited to participant recruitment, staff clearance processing, financial budgeting and reporting, ordering and management of supplies and materials, data entry for Trust reporting, and data management. Works closely with undergraduate Research Assistants, oversees daily scheduling and task completion.
- Provides administrative and clerical support to the Program Director and Program Coordinator in the coordination of program efforts across summer sites, program subcontractors, and grant officials.
- Attends scheduled staff meetings and relevant trainings to assist in program implementation.
- Assists with recruitment, hiring, training, and monitoring of staff for summer program.
- Assists with budget and follows operating needs for Summer Reading Explorers Program. Organizes program materials, data collection activities, and schedules tutors and supervisors during program implementation period.
- Provides assistance in preparing and processing requisitions, ordering supplies, and completing other budget paperwork. Assists in completing grant forms.
- Prepares and orders materials for the Summer Reading Explorers program. Provides assistance in scheduling and preparing for grant reports.
- Trains & oversees undergraduate research assistants in data entry activities.
- Performs other related duties as required or as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
- Serves as the University card user for departmental transactions. Adheres to University credit card policies and procedures

**Minimum Qualifications**:
High school diploma or GED and five (5) years of office or related experience providing administrative support, or coordinating functions of an office or department.

**Desired Qualifications**:

- Knowledge of data management programs.
- Bachelor's degree.
- Ability to handle information of sensitive and confidential nature in the utmost professional manner in compliance with HIPAA.
- Bilingual (English/Spanish)

**Job Category**:
Staff

**Advertised Salary**:
$31,500 - $35,000

**Work Schedule**:
Begin time: 8:30 AM
End time: 5:00 PM

**Pre-Employment Requirements**:

- Criminal Background Check
- Fingerprinting Check

**Other Information**:

- Travel to FIU Campus
- Ability to travel locally

**How To Apply**:
**Prospective Employee**
- **_This posting will close at 12:00 am of the close date._

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