Administrative Assistant to The Dean,sshp

2 weeks ago

Boston, United States Simmons University Full time

Main Campus - Boston, MAMain Campus - Boston, MA
R10161

ABOUT SIMMONS

Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.

You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual's community experience.

JOB SUMMARY

The Administrative Assistant to the Dean will provide organizational and administrative support of a confidential nature to the Office of the Dean. Reporting to the Dean of the School of Sciences and Health Professions (SSHP), the Administrative Assistant will act as liaison with internal colleagues and external partners while promoting a culture of inclusion and responsiveness through customer-centric support. This position requires keen interpersonal skills, exceptional judgment to facilitate collaboration and communication among diverse groups, and the ability to proactively solve problems and/or independently handle issues. The Administrative Assistant is an integral part of a fast-paced and collaborative team of operations-related staff within the Dean's Office and across SSHP.

ESSENTIAL JOB FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

Calendar & Meeting Coordination
Coordinate individual calendars for the Dean, as well as those for SSHP faculty and committee meetings, using sound judgment to prioritize and commit time for meetings, appointments, and travel based on an in-depth understanding of the various priorities and needs for each group;
Arrange meeting and event logistics, including reservations, catering, agendas, note-taking and other related duties.

Administrative Operations & Projects
Support the Dean's finance-related needs, including but not limited to purchasing supplies and travel expenses; processing of expense reports and credit card statements; verifying receipts; record and database maintenance requests; and complying with University budget policies;
Provide administrative support for faculty and staff searches including scheduling and booking travel, as needed, and assisting with onboarding for those who are hired;
Support the annual faculty review processes including tracking of deadlines, forms, signatures, and filing;
Maintain and organize confidential faculty personnel files, documents, and communications in accordance with University policies and procedures.

Communications
Maintain accurate School-wide contact lists/listservs, as well as School-wide documents, files, and shared Drives in collaboration with Operations staff.

OTHER DUTIES AND RESPONSIBILITIES

Helping to hire and manage student workers, as needed;
Cross-train and provide coverage for other Operations staff within SSHP and the School of Nursing;
Assist with training of SSHP Operations staff, as needed;
Additional duties and special projects as assigned by the Dean and/or Operations Director.

REQUIRED QUALIFICATIONS

Bachelor's Degree or equivalent work experience;
One to three years of professional experience;
Advanced proficiency with MS Office (Word, Excel and PowerPoint);
Advanced proficiency with Google suite, including Google Calendar and Drive;
Proficiency with Zoom and/or video-conferencing software

PREFERRED QUALIFICATIONS

Administrative or executive assistant experience strongly preferred;
Prior experience in higher education administration is a plus
Excellent verbal and written communication skills, including editing and proofreading;
Exceptional planning and organizational skills;
Ability to take initiative and ownership of projects;
Demonstrated ability to handle sensitive issues and maintain confidentiality;
Ability to work well with culturally diverse populations within an organization;
Proven ability to perform duties with a high level of punctuality, professionalism, flexibility; discretion, judgment, diplomacy, tact, and adaptability;
Intermediate proficiency with Adobe Suites;
Experience with purchasing and booking travel is a plus.

COMPETENCIES
Communication - Able to respond and exchange ideas clearly and effectively through writing, speaking, and presentations; shares appropriate information to keep people informed; is seen as approachable.
Teamwork - Values the opinions of others; assists others when needed; participates effectively as a member of a team; balances personal contr

  • Administrative Assistant to The Dean,sshp

    1 week ago

    Boston, Massachusetts, United States Simmons University Full time

    Main Campus - Boston, MAMain Campus - Boston, MAR10161ABOUT SIMMONSLocated in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a...

  • Administrative Assistant, Dean School of Social Work

    2 weeks ago

    Boston, United States Simmons University Full time

    Main Campus - Boston, MA R10165 ABOUT SIMMONS Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate...

  • ADMINISTRATIVE ASSISTANT College of Fine Arts Deans Administration

    3 days ago

    Boston, Massachusetts, United States Boston University Full time

    The College of Fine Arts seeks an Administrative Assistant for the Dean's Office. This position will have primary responsibility for supporting the Associate Director for Strategic Initiatives and the senior staff by performing a wide range of duties including event management, making travel arrangements, expense reconciliation, and calendar management. The...

  • ADMINISTRATIVE ASSISTANT College of Fine Arts Deans Administration

    1 hour ago

    Boston, United States Boston University Full time

    The College of Fine Arts seeks an Administrative Assistant for the Dean's Office. This position will have primary responsibility for supporting the Associate Director for Strategic Initiatives and the senior staff by performing a wide range of duties including event management, making travel arrangements, expense reconciliation, and calendar management. The...

  • Executive Assistant to the Dean's Office

    2 months ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...

  • Administrative Assistant to SLIS Dean and for Administrative Faculty Support

    2 weeks ago

    Boston, United States Simmons University Full time

    ABOUT SIMMONS Located in Boston’s historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women’s undergraduate program and graduate...

  • Executive Assistant to the Dean’s Office

    2 months ago

    Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include...

  • Executive Assistant to the Dean’s Office

    4 weeks ago

    Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include...

  • Deans Office Assistant

    3 days ago

    Boston, United States Boylston Staffing Full time

    Boylston Staffing is looking for University Deans Office Assistant.  Will provide a wide range of administrative Support to the Dean's Office.  Will serve as the principal contact and source of information for customers of the office including faculty, students, and staff.   Duties include:Welcoming guests, answering phones, receiving mail, responding to...

  • ADMINISTRATIVE COORDINATOR, School of Dental Medicine, Associate Dean of Research

    2 weeks ago

    Boston, United States Boston University Full time

    ADMINISTRATIVE COORDINATOR, School of Dental Medicine, Associate Dean of Research Tracking Code Job Description The Administrative Coordinator provides administrative and logistical support to the Translational Dental Medicine department (2 days/week) and the Office of the Associate Dean for Research (3 days/week). These responsibilities include ordering...

  • Administrative Assistant, College of Fine Arts

    1 week ago

    Boston, United States Boston University Full time

    The College of Fine Arts seeks an Administrative Assistant for the Dean's Office. This position will have primary responsibility for supporting the Associate Director for Strategic Initiatives and the senior staff by performing a wide range of duties including event management, making travel arrangements, expense reconciliation, and calendar management. The...

  • Administrative Assistant

    3 days ago

    Boston, United States ASK Consulting Full time

    Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment". Job Title: Administrative AssistantLocation: Boston, MA 02115Duration: 03 Months ContractPay rate: $39/hrJob Description:Has excellent communication and interpersonal...

  • Administrative Assistant I-Recruited

    3 days ago

    Boston, United States V R Della Infotech Inc Full time

    Job DescriptionJob DescriptionDescription: Performs the day to day clerical, recordkeeping or processing duties of a particular area or function using common office technology and Harvard administrative systems. Will train on latter. Gathers data and assists in preparing reports. Provides information to faculty, staff members, students and the public....

  • Dean, School of Nursing at MGH Institute of Health Professions

    3 weeks ago

    Boston, United States Mass General Brigham Full time

    Dean, School of Nursing at MGH Institute of Health Professions-(3280100) Description Leadership Profile Dean, School of Nursing The MGH Institute of Health Professions (IHP), an independent, interprofessional graduate school founded by Massachusetts General Hospital and the only degree-granting member of the Mass General Brigham health system,...

  • Sy 24-25 - Assistant Dean

    1 week ago

    Boston, United States Conservatory Lab Charter Full time

    The Conservatory Lab Charter School seeks an Associate Dean of Lower School who is passionate about collaborating with staff, students, and families to create a strong school and community culture rooted in the 5 school values of Cooperation, Empathy, Perseverance, Reflection, and Responsibility. The Associate Dean is a community-oriented leader with strong...

  • Dean Of Culture

    2 weeks ago

    Boston, United States Codman Academy Charter Public School Full time

    Job Title: Dean of Culture Supervisor: Chief of Equity, SEL and Climate & Culture Start date: July 1 - June 30 Duration 12 months Hours: Monday through Friday; LMS 8:00 am-4:45pm, Upper School 8:30am-5:00pm Description: The Dean of Culture models how to build strong, mutually respectful relationships with students and families and supports teachers to do the...

  • Dean Of Culture

    2 weeks ago

    Boston, United States Codman Academy Charter School Full time

    Job Title: Dean of Culture Supervisor: Chief of Equity, SEL and Climate & Culture Start date: July 1 - June 30 Duration 12 months Hours: Monday through Friday; LMS 8:00 am-4:45pm, Upper School 8:30am-5:00pm Description: The Dean of Culture models how to build strong, mutually respectful relationships with students and families and supports teachers to do the...

  • PROGRAM MANAGER, ACADEMY OF MEDICAL EDUCATORS, School of Medicine, Dean's Office

    1 week ago

    Boston, Massachusetts, United States InsideHigherEd Full time

    PROGRAM MANAGER, ACADEMY OF MEDICAL EDUCATORS, School of Medicine, Dean's Office Tracking Code Job DescriptionThe Medical Education Office (MEO) provides oversight to the M.D. programs design, implementation of the curriculum and assessments. The MEO also manages all 1st and 2nd year courses and several 3rd and 4th year electives and programs. The MEOs broad...

  • Dean Of Culture

    2 weeks ago

    Boston, United States Codman Academy Charter School Full time

    Job Title: Dean of Culture Supervisor: Chief of Equity, SEL and Climate & CultureStart date: July 1 - June 30 Duration 12 monthsHours: Monday through Friday; LMS 8:00 am-4:45pm, Upper School 8:30am-5:00pmDescription: The Dean of Culture models how to build strong, mutually respectful relationships with students and families and supports teachers to do the...

  • Middle School Dean of Culture

    2 weeks ago

    Boston, United States Excel Academy Charter Schools Full time

    **Organization Overview** Excel Academy was founded in 2003 with the mission to provide a high-quality, free, and public education to students in East Boston and Chelsea Massachusetts, communities that are predominantly low-income and Latinx and historically have faced significant social and educational barriers. Our success in Massachusetts is proof that...