Court Clerk
3 weeks ago
**SUMMARY**:
A Court Clerk is responsible for acquiring, preparing, completing, executing and distributing all Court files/documents for each matter heard (Forms, Orders, Sentence Sheets, Trials, etc.) by the Judges of the Court of Common Pleas - a state-level trial court of general jurisdiction. A Court Clerk must be proficient in same for all divisions - Civil, Criminal, Family, Juvenile and Orphans Court. A Court Clerk must act as Court Liaison with all departments and keep detailed minutes of all court proceedings. This position requires the exercise of independent judgment and discretion and is of substantial importance to the operation of the Court. The nature of the work in this function is confidential. A Court Clerk must work closely with other Court staff, and most particularly with Chambers Staff as to all courtroom proceedings. Review Court calendar on a daily basis. Advise Chambers Staff of any matters/changes that may have impact on the courtroom schedule. The Court Clerk has the direct responsibility for the efficiency of his/her courtroom. The Court Clerk is responsible for any other duties specific to their assigned courtroom/Judge.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
- General duties: Review with the Judge and Crier the daily schedule and communicate with various departments. Act as a liaison between Attorneys, Pro-Se Parties, Plaintiff, Defendants, Petitioners/Respondents and the Court. In the absence of the Crier, the Clerk swears in witnesses and assists the Court in making arrangements for sequestered Jurors. Has daily contact with Sheriff’s Department to ensure security in the courtroom. Supervises all courtroom personnel. Must be able to access all Court related documents and navigate all court-related programs. Communicate with Judge and discuss any inquiries he/she may have;
- Obtains files for all scheduled cases. Obtains, prepares and places files in chronological order. Review each file for any outstanding bench warrants, and/or petitions relating to court proceedings. Ensures that each file contains the relevant paperwork and proper Order attached. Print out the necessary Petitions/Motions and any additional information for those Judges who do not refer to court files;
- Assume responsibility for all forms being properly executed and filed. Must have knowledge of proper forms used for each court proceeding and assumes responsibility for acquiring and preparing of all forms, legal documents and correspondence necessary to enable court proceedings to flow efficiently. Must have knowledge to draft Orders; Processes all Court Orders, including e-filing, and correspondence to completion in criminal, civil, family and juvenile matters. Maintain knowledge and procedures in all divisions of the Court. Accurately annotate daily lists and Orders and distribute same to the appropriate departments;
- Court Liaison. Interpret and pass information to the Bench and court-related departments. Prepares and communicates the directives of the Court to Judicial Secretaries, Court Administration, Clerk of Courts, Adult Probation, Prothonotary, Court Interpreter, Domestic Relations, Sheriff’s Department and other court-related departments;
- Record keeping. Keep accurate, efficient and legible minutes of trials, hearings, court procedures and Interpreter’s time. Caption all participants such as attorneys, defendants/respondents, plaintiffs/petitioners, and juror’s names. Keep time of commencement and adjournment of Court. Keep accurate Reporter Sheets on all matters heard;
- Jury Trials. Responsible for seating and swearing in Jury Panel. Distribute Jurors’ Questionnaires to counsel, removing selected Jurors’ Questionnaires and retaining them until the completion of the Jury Trial. Keep account of the collective and individual voir-dire. Assist Tipstaves in strikes for cause and pre-emptory strikes during Jury Selection. Validate and confirm Attorneys’ strikes prior to presenting Petit Voir Sheet for Attorneys’ signatures. Once jurors are selected, announce names, new juror numbers and assist in seating. Swear in Jury according to the law. Prepare sheet of selected jurors and distribute to all appropriate personnel. Render and record the Verdict as announced by the Foreperson under the direction of the court;
- Train new Court Clerks. Under the direction of the Supervisor, train newly employed clerks by giving them intensive direction and training in all divisions of the Court. Assist them in identifying all necessary paperwork and orders required in each file for the matters before the Court;
- Computer skills. Knowledge of all court-related computer programs; Prothy Viewer, Oracle, CPCMS and Main Forms Management. Knowledge of Microsoft, Internet Explorer and the Montgomery County Link which assists and enhances the function of the Court in criminal, civil, family and juvenile courts. Responsibility for accurately retrieving data from (CPCMS), Sherlock (Sheriff’s Transpo
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