Administrative Assistant

2 weeks ago

Williamsport, United States Eaton Full time

Eaton’s FFD Fluid Filtration Division division is currently seeking a Administrative Assistant. This role is based out of our WIlliamsport, MD facility.

**What you’ll do**:
The Administrative Associate serves as a key member of the Williamsport, MD manufacturing facility by providing support for both the finance and manufacturing teams. Primary responsibility of the role includes (but not limited to) assisting with accounts payables and receivables, work order creation and maintenance, production data entry and analysis, fielding customer and supplier inquires, and general administrative and office duties. The position reports to the Williamsport Accounting Supervisor and supports the entire Williamsport Leadership Team.

In this role, you will:

- Provide supplier support by fielding inquires, resolve system holds, and maintain healthy accounts.
- Provide customer support by fielding inquires, customer communications, sending invoices, entering/updating sales orders, and helping to maintain healthy accounts.
- Support the production team by creating work orders and entering production data
- Analyze daily transactions for receipts, shipments, and work orders and implement corrective actions as needed.
- Help maintain inventory controls by performing cycle counts and assisting with the annual physical inventory.
- Process customer credit note requests, customer invoices, and supplier invoices
- Oversee production and office supplies and place orders with vendors to resupply as needed.
- Answer the main plant phone line and direct callers to the appropriate plant team member.
- Coordinate plant activities for employees on an ad needed basis
- Support the HR function by assisting employees with onsite administrative support

**Qualifications**:
Required (Basic) Qualifications:

- A high school diploma or GED (General Education Degree).
- Must be able to work in the United States without corporate sponsorship now and within the future.

Preferred Qualifications:

- General computer skills and familiarity with Microsoft Office Applications.
- Administrative office experience
- Support of external customers and suppliers
- ERP system experience

Position Success Criteria:

- Creative problem solving and good communication skills.
- Self-directed with an attitude to get results.
- Ability to learn quickly and adapt.
- Comfortable interacting with a variety of customers and suppliers.

We are committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

We know that good benefit programs are important to employees and their families. Eaton provides various Health and Welfare benefits as well as Retirement benefits, and several programs that provide for paid and unpaid time away from work. Click here for more detail: Eaton Benefits Overview. Please note that specific programs and options available to an employee may depend on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

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