Account Coordinator

2 weeks ago

Los Angeles, United States Daviselen Advertising Full time

We are seeking someone who lives in the Greater Los Angeles area for this position. The position is mostly work-from-home yet requires in person attendance and tasks related to internal team meetings, client meetings or event activations occasionally with advanced notice.

**The AC responsibilities include, but are not limited to**:

- Coordinate and organize client meetings from venue coordination, meeting communication protocols, preparing meeting materials, day-of-meeting execution and other meeting preparation as directed from the Manager.
- Ownership and coordination of internal and client status meeting invitations, documents, and communication.
- Responsible for writing client conference reports and client meeting minutes from official client meetings, following protocols to communicate and approve minutes per client bylaws.
- Support the Media, Partnership, Brand Communication & Events teams of in-market event activations as needed.
- Prepare monthly broadcast traffic instructions for stations and traffic assets.
- Support Manager in coordinating creative and production development of TV, Radio, and Digital assets.
- Process invoices weekly to accounting and assist Manager in preparing client billing packets monthly.
- Support Merchandising team in developing restaurant merchandising guides and schematics, as well as uploading surveys and files per client guidelines.
- Research and format client-friendly competitive reviews for quarterly distribution, research competitive deals, news, pricing as needed for internal purposes as needed.
- Local, in-market travel to in-person client meetings, event activations, etc.
- Assist with day-to-day operations of the department as directed by the Manager.

**Required Skills/Experience/Qualifications**:
Recent college graduate with a bachelor's degree in marketing, advertising, or related field from a four-year college or university. Internship or prior experience a plus. Qualifications:

- Strong organizational and time management skills:

- Ability to manage multiple tasks and prioritize effectively.
- Attention to detail and client quality control.
- Commitment to meeting deadlines, skilled in planning and scheduling tasks to ensure deadlines are met.
- Ability to manage owned projects from initiation to completion.
- Resourceful and proactive:

- Take initiative on designated projects and in instances where appropriate, think creatively, ability to problem-solve independently.
- Showcase forward-thinking and thoughtful solutions to the management team.
- Strong communication and interpersonal skills, effectively communicate with clients, vendors, internal departments, and teams.
- Adaptability
- Demonstrate ability to adapt quickly and effectively in a fast-paced setting where the workload may fluctuate.
- Prioritize tasks, set realistic deadlines, and proactively communicate progress or concerns.
- Teamwork:

- Work collaboratively with cross-functional teams and execute tasks as accurately and timely as possible.
- Follow internal agency processes to ensure efficiency, effectiveness, and consistency.
- Over time, work with increasingly less direct supervision.

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