Construction Accounting Coordinator

2 weeks ago


Los Angeles, United States Vomar Products Full time
Job DescriptionJob Description

Major Architectural Sign Manufacturer is looking for a take-charge professional to handle monthly billing, light purchasing, project coordination, and other administrative responsibilities.

Essential Job Duties:

1) Work with accounting team to complete construction accounting cycle for each project including special projects

Generate pre-billing reports and will work closely with Project Managers through the review process to ensure accurate monthly billing

Prepares construction invoices using AIA documents or customer provided software

Interaction with general contractors and provides necessary billing documents and resolutions on billing discrepancies

Work with Project Manager to research disputed account balances and solve problems to achieve satisfactory and timely resolution.

Create/submit and track customer change orders with information provided by the project managers and project engineers to ensure they are billed

Coordination with Sales Staff to acquire all necessary project setup documents and to ensure accurate project setup

Process and apply payments and collections on past due items

Provide conditional and unconditional notices to general contractors and owners

Perform day-to-day financial transactions; including verifying, classifying, computing, posting, and recording

Data entry and process other billings as needed

Prepare preliminary notices and lien releases

Investigate and resolve customer inquiries

Request surety bond and certificate of insurance per project

Maintain billing inventory activity and change order logs

Create and update billing binders

Performs other administrative duties as needed including switchboard duties

2) Works with Production Manager to complete the purchasing portion:

Get quotations and perform product research to find the best deal for items and services

Negotiate pricing and terms of agreement when needed

Prepare quotation summaries

Obtain approvals and dispatch them to vendor

Entering/Receiving purchase orders

Job Skills and Qualifications

1+ years of Accounts Receivable experience within the construction industry or similar industry

Comprehension of construction related contracts, AIA billings, and lien releases

Excellent written and verbal communication skills

High level of organization and attention to detail

Intermediate knowledge of Excel & Word

Knowledge of surety bonding is a plus

Knowledge of Textura (construction invoicing and payment) software is a plus

Must be an analytical thinker and able to work in a team environment

Ability to multi-task in a fast-pace environment and meet multiple deadlines in a time manner.

We offer a competitive wage and benefit package including 401K, medical, dental, vision, paid holidays and vacation/sick leave.

Company DescriptionWe are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.Company DescriptionWe are a California corporation engaged in the manufacture and installation of project level architectural graphic programs and our proprietary product line of signage systems and processes.

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