Operations Coordinator

1 week ago


Chicago, United States DePaul College Prep Full time

**DePaul College Prep**

**Title of Position**: Operations Coordinator

**Job Type**: Full Time

**Starting Date**:Immediate

DePaul College Prep seeks a collaborative and strategic professional for the position of Operations Coordinator. The individual will report to the Director of Finance and Operations and work closely with colleagues in the Offices of the President, Principal, Athletics, IT, and Facilities Management.

**Primary Role & Responsibilities**
- Manage the School and Building Calendar, working closely with the School Administration and Southport Construction Facilities Management Team to ensure the successful planning and execution of events.
- Manage conference room reservation system.
- Work closely with the Athletic Department and Southport Construction Facilities Team (campus facilities, security and maintenance) to coordinate athletic facility rentals by outside organizations.
- Work closely with School Administration and Southport Construction Facilities Management Team to coordinate rental of academic or event spaces on campus by outside organizations.
- Assist Southport Construction Facilities Management Team where necessary to ensure school operations do not impede the work of the Facilities Management Team.
- Work with Facilities Management Team and School Administration regarding fire and life safety drills and compliance reporting.
- Manage mail room and package deliveries, procurement of school supplies, and inventory management.
- Coordinate work schedules and responsibilities for Front Desk personnel and work schedules for School Nurses.
- Work with Quest Food Management Services - coordination of schedules (days off or field trips/retreats where high numbers of students are out).
- Provide information and training to staff and students on Operations procedures and policies, as needed.
- In coordination with Administration and IT, manage bell signals.
- Maintain School bus fleet and ensure proper maintenance of vehicles.
- Secure rental buses as needed for field trips.
- Other duties as assigned to ensure smooth operation of school days and school related events.
- Serve as a member of the school crisis team and safety committee.

**Requirements**:

- Bachelor’s degree
- Demonstrated ability to coordinate with multiple departments, consistently meet deadlines and work collaboratively.
- Proven track record in relationship building with both external and internal audiences.
- Commitment to DePaul College Prep’s mission, vision and core values.

**Position reports to**:
Director of Finance and Operations

**Benefits**:
Medical, Dental & Vision Insurance

Life Insurance

Vacation and holiday policy

403B Plan

Transit Benefit

**About DePaul College Prep**

DePaul College Prep is a co-ed Vincentian Catholic college prep high school (grades 9 - 12) with an enrollment of 1,240 students and 159 employees. Located in the Roscoe Village neighborhood of Chicago, and operating in academic partnership with DePaul University, DePaul College Prep is grounded in its mission, vision and core values of Faith, Respect, Excellence, Service and Health.

**Mission Statement**

DePaul College Prep, in partnership with DePaul University, is a Vincentian, Catholic community that provides a rigorous college prep education. Guided by our core values of Faith, Respect, Excellence, Service and Health, we educate young adults of Chicago to think independently, pursue intellectual excellence, practice compassion, and value all individuals as children of God.

**Vision Statement**

We strive to create an educated, compassionate, and just world, one student at a time.

**Job Contact Information**

John Lynch

Human Resources Manager

(773) 423-5013



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