Asst Dir Research Advancement

3 weeks ago

Tempe, United States Arizona State University Full time

The School for Engineering of Matter, Transport and Energy (SEMTE) is seeking an Assistant Director (AD) to join the team and serve in a leadership role in the advancement of critical research initiatives. SEMTE is a school in the Ira A. Fulton Schools of Engineering and is shaping the next generation of experts in biological design, aerospace, mechanical, chemical, and materials science and engineering.
- and post-award concerns. The AD assists with leading the planning, training, and implementation of administrative and operational initiatives pertaining to research administration.

This is a high-level career-track position (Level 4 of 6) with opportunities to increase complexity based on job performance.

**Job Family**
- Research Operations

**Department Name**
- Sch Engr Matter Trnsprt Energy

**Full-Time/Part-Time**
- Full-Time

**VP Code**
- EXEC VP/PROVOST

**Scope of Search**
- Open

**Grant Funded Position**
- This is not a grant funded position and is not contingent on future grant funding.

**Salary Range**
- $79,000 - $95,000 per year; DOE

**Close Date**
- 09-May-2024

**Category**
- 03

**Essential Duties**

**Personnel Management/Supervision**
- Manage the day-to-day operations of the research enterprise in SEMTE. The SEMTE research team currently has three Pre-Award staff and four Post-Award Staff.
- Responsible for personnel actions in accordance with university policies.
- Conduct employee reviews and make recommendations on promotions and annual merit increases.
- Design, coordinate, and support team development by providing training for department staff.
- Provide expert guidance and counsel to staff when issues, questions, or other matters arise relating to proposals, awards, and contract negotiations.
- Setting strategic team goals to improve work methods and procedures.
- Evaluate work methods and procedures and set clear team goals.
- Foster a positive team climate by working collaboratively.

**Leadership**
- Lead new administrative initiatives impacting research administration and compliance.
- Provide research data to drive decision-making.
- Provide specific guidance and strategic focus for research administration to leadership.
- Serve as a resource for the resolution of issues related to sponsored research, including both pre-and post-award at all levels.
- Manage operational initiatives and processes in pre-award and post-award areas.
- Responsible for the budgeting and forecasting process of faculty discretionary accounts for the school.
- Develop, direct, and implement policies and procedures relative to pre
- and post-award operations within the School.
- Collaborate closely with the SEMTE school leadership, business office, and HR to influence change management as needed within the school's processes.

**Communications**
- Exercise the highest level of discretion in dealing with sensitive and/or confidential information concerning professional and personal issues.
- Work closely with the SEMTE leadership team to identify challenges and solutions to meet the school's goals.
- Respond to requests timely using highly effective interpersonal communication, critical thinking, and problem-solving skills and methods.
- Proactively takes the lead on needed tasks, such as updating sponsor-specific documents and drafting correspondence that will be disseminated to the faculty.

**Workload in either Financial Account Support or Pre-Award/Proposal Support**
Financial Account Support
- Manage a complex portfolio of accounts; analyzes and prepares reports.
- Monitor and approves expenditures and various financial processes related to sponsored projects.
- Forecast account to avoid deficits and provide information to end users for decision-making.

Pre-Award/Proposal Support
- Responsible for the development, preparation, and submission of research proposals.
- Serve as an Administrative resource to investigators and provide guidance and counsel during development and proposal submission.
- Assist with post-submission action items requested by the sponsor, such as just-in-time requests, revised budgets, scope of work changes, and additional certifications.
- Manage cost share, limited submissions, and internal funding initiatives.

**Minimum Qualifications**

Bachelor's degree in Business Administration, Public Administration, or related field AND six years administrative experience in a field appropriate to the area/unit of assignment, which includes three years of supervisory experience; OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

**Desired Qualifications**
- Experience in taking the initiative, being diplomatic, proactive, and effectively managing stressful situations.
- Experience in work that requires organization, time management, and detail orientation.
- Evidence of effective communication skills.
- Evidence of analytical and problem-solving abilities.
- Evidence of supervision, includi

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