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Front Office Manager
3 months ago
**Job Title**:Front Office Manager
**Work Year**: 12 months
**Employment Type**:Exempt
**Salary Range**: $64,578-$84,464
**Supervisor**:School Operations Manager
**____________________**
**OUR MISSION**
Invictus Academy of Richmond prepares 100% of students in grades 7-12 to thrive in the colleges of their choice, solve relevant problems, and communicate with confidence.
**____________________**
**OUR SCHOOL**
Invictus Academy is a high performing independent public charter school located in El Cerrito, and we are seeking a Front Office manager who wants to join our team and create an exceptional school.
Invictus creates joyful, rigorous classroom cultures where students understand the importance of the content they are learning, and how it connects to their everyday lives and ambitions.
We believe in academic rigor, collaboration, have an unwavering belief in our students’ capabilities, and do whatever it takes to support their growth.
We build trusting, authentic relationships with students, families, and colleagues. With these relationships as our foundation, we work closely with each other to support students in meeting the highest academic and behavior expectations. At Invictus, we are eager to learn about and implement restorative approaches to support students to be their best selves.
Invictus Academy of Richmond embodies humility and constantly strives to strengthen our knowledge, skills, and practice. We crave feedback and welcome opportunities to grow through observations, coaching meetings, and professional development.
We are fiercely solutions-oriented. We never shy away from a problem that we must solve to achieve our mission, but always bring potential solutions to the table.
**RESPONSIBILITIES**
As the Front Office Manager at Invictus, you believe that seamless systems and procedures set the foundation for an environment where students and staff can thrive. You are part of a team of front office and operational staff dedicated to ensuring that the day to day of school runs smoothly. The quality of our school cannot exceed the quality of our employees. In that spirit, we are seeking exceptional individuals to execute the following “essential job duties” and responsibilities:
Lead responsibilities:
- Ensure daily attendance is accurately recorded
- Print and collect all attendance verification forms
- Alert Deans of concerns related to students skipping, consistently tardy to P1, leaving campus without permission
- Supports tardy to P1 intervention, including data entry (DeansList & PowerSchool) and parent communication
- Manage parent communications through the main office
- Manage and maintain accurate student records and paperwork, including alternate income forms, student identification, and immunization records
- Request and respond to file requests
- Coordinate and provide translation as needed
- Ensure orderly, warm, professional front office culture
- Execute print request and copy systems
- Ensure daily and weekly reports are printed, including accurate and updated FD status (coordinate with DOS as needed)
- Redirect families to the appropriate staff member and ensure messages are communicated to applicable staff
- Collect student payment (AP tests, prom, etc)
Supporting responsibilities:
- Participate in daily operations systems, including arrival/breakfast, lunch, dismissal, and supervision as needed
- Support execution of school events
**____________________**
**REQUIRED QUALIFICATIONS**
- You believe that great teaching is the determining factor in realizing our school’s mission, and view part of your role as enabling teachers to focus on just that.
- You are fluent in Spanish and can translate verbally and in written material.
- You have experience supporting complex systems and procedures.
- You have effectively participated in a team with ambitious outcomes.
- You are proficient with Google Documents, Google Sheets, and Google Slides.
- You are an excellent written and oral communicator.
- You are professional, warm and collaborative with students, families, and colleagues.
- You are a quick learner and a team player.
- You are able to start immediately.
**DESIRED QUALIFICATIONS**
- You have a Bachelor’s degree.
**PHYSICAL REQUIREMENTS**
This position is on-site. The employee must have sufficient mobility to report to campus, work in a classroom, and engage with students, with or without reasonable accommodations. The employee may be required to do light lifting, pushing/pulling, and bending, with or without accommodations. The employee must possess the ability to communicate with students, parents, and colleagues, with or without reasonable accommodations.
**NON-DISCRIMINATION**
Invictus Academy acknowledges and agrees that all persons are entitled to equal employment opportunity. Invictus Academy shall not discriminate against applicants or employees on the basis of race, color, religion, sex, gender, gender expression, gender identity, se
