Studio Assistant

3 weeks ago

West Hollywood, United States Another A Story Full time

**ANOTHER A STORY**

ANOTHER A STORY DESIGNS AND PRODUCES BRAND EXPERIENCES FOR CLIENTS SUCH AS HERMÈS, CHANEL, DIOR, CARTIER, DRUNK ELEPHANT, BREGUET AND MANY MORE.

THE EXPERIENCES RANGE FROM INFLUENCER TRIPS TO POP UP SHOPS, EVENT SET UPS, INSTALLATIONS AND LOUNGE ACTIVATIONS. THE COMPANY HAS AN OFFICE IN LONDON AND LOS ANGELES AND PRESENCE IN DUBAI, NEW YORK, MIAMI AND PARIS.

THE TEAM OF 30+ CONSISTS OF DESIGNERS, PRODUCERS, COORDINATORS AND A FINANCE AND OPERATIONS TEAM.

**JOB TITLE**: STUDIO ASSISTANT (24-30 HOURS PER WEEK) - LA OFFICE

**REPORTING INTO**:GLOBAL PEOPLE AND OPERATIONS LEAD

WE ARE SEEKING A DYNAMIC AND ORGANIZED STUDIO ASSISTANT TO JOIN OUR LOS ANGELES OFFICE. THE STUDIO ASSISTANT WILL PLAY A CRUCIAL ROLE IN SUPPORTING OUR TEAM AND ENSURING THE SMOOTH OPERATION OF OUR STUDIO SPACE. THE IDEAL CANDIDATE IS PASSIONATE ABOUT LUXURY EVENTS, HIGHLY ORGANIZED, AND THRIVES IN A FAST-PACED ENVIRONMENT.

**KEY RESPONSIBILITIES**
- STUDIO MAINTENANCE: MANAGE THE GENERAL RUNNING OF THE STUDIO, ENSURING SPACES ARE ALWAYS CLEAN, TIDY, AND ORGANIZED.
- POINT OF CONTACT: SERVE AS THE PRIMARY POINT OF CONTACT FOR ALL STUDIO-RELATED TASKS, INCLUDING LIAISING WITH THE LANDLORD AND UTILITY COMPANIES.
- MEETING COORDINATION: COORDINATE THE COMPANY'S WEEKLY MEETINGS, INCLUDING MANAGING DIARIES AND SCHEDULES.
- EXECUTIVE ASSISANT TO SENIOR MANAGEMENT: PROVIDE SUPPORT WHERE NEEDED
- RESPONSIBLE FOR MAINTAINING CLIENT RELATIONSHIPS: SENDING OCCASIONAL GIFTS ON KEY DATES EG BIRHTDAYS, BIRTHS, ETC.
- OFFICE PURCHASES AND BUDGET MANAGEMENT: RESPONSIBLE FOR OFFICE PURCHASES AND ENSURING BUDGETS ARE MAINTAINED, WITH MONTHLY REPORTING TO OPERATIONS.
- ACCOUNTS MANAGEMENT: MANAGE ACCOUNTS SUCH AS ZOOM, TRANSPORT COMPANIES, AND TRADE ACCOUNTS.
- TRAVEL ARRANGEMENTS: RESPONSIBLE FOR BOOKING TRAVEL ARRANGEMENTS FOR THE TEAM, WITH APPROVAL REQUIRED BY FINANCE AND OPERATIONS PRIOR TO BOOKING.
- STORAGE MANAGEMENT: ARRANGE PICK-UPS AND DELIVERIES, UPDATE STORAGE INVENTORY, AND MANAGE AFTER-EVENT ITEMS.
- COMPANY-WIDE ACTIVITIES: RESPONSIBLE FOR COMPANY-WIDE ACTIVITIES SUCH AS BIRTHDAYS, CHRISTMAS, WORKSHOPS AND CLIENT GIFTS.
- OTHER DUTIES: ASSIST WITH TASKS RELATED TO OTHER DEPARTMENTS AS REQUIRED.

**ESSENTIAL SKILLS**

ADMINISTRATIVE
- PROFICIENCY IN MICROSOFT OFFICE SUITE (WORD, EXCEL, POWERPOINT)
- SCHEDULING AND CALENDAR MANAGEMENT
- DIGITAL FILE ORGANISATION
- ABILITY TO HANDLE CONFIDENTIAL INFORMATION

COMMUNICATION
- EXCELLENT VERBAL AND WRITTEN COMMUNICATION
- STRONG INTERPERSONAL SKILLS TO INTERACT WITH CLIENTS, VENDORS, AND TEAM MEMBERS
- CLIENT HOSTING SKILLS

TECHNICAL
- FAMILIARITY WITH PROJECT MANAGEMENT TOOLS (E.G., MONDAY.COM)

ORGANIZATIONAL
- STRONG ORGANIZATIONAL AND MULTITASKING ABILITIES
- ATTENTION TO DETAIL AND ACCURACY
- ABILITY TO PRIORITIZE TASKS AND MEET DEADLINES
- EFFICIENT TIME MANAGEMENT SKILLS

PROBLEM-SOLVING
- PROACTIVE APPROACH TO IDENTIFYING AND SOLVING ISSUES
- SOLUTIONS-FOCUSED AND CONFIDENT IN PROPOSING IMPROVEMENTS TO PROCESSES

**EXPERIENCE**
- PRIOR EXPERIENCE IN AN ADMINISTRATIVE OR ASSISTANT ROLE
- EXPERIENCE IN A FRONT-OF-HOUSE ROLE IS HIGHLY VALUED (DESIRED BUT NOT ESSENTIAL)
- EXPERIENCE COORDINATING OPERATIONAL PROJECTS AND SUPPORTING MULTIPLE TEAM MEMBERS
- ORGANIZING AND PREPARING FACILITIES FOR MEETINGS AND EVENTS
- EXPERIENCE IN MAINTAINING OFFICE OR STUDIO SPACE AND TAKING PRIDE IN THIS OWNERSHIP
- BASIC UNDERSTANDING OF BUDGETING AND FINANCIAL PROCESSES
- BASIC IT TROUBLESHOOTING SKILLS (SUPPORTED BY 24-HOUR IT COMPANY)
- FAMILIARITY WITH MAC AND PC ENVIRONMENT

**BENEFITS**
- HEALTH INSURANCE
- CLASSPASS MEMBERSHIP
- PAID TIME OFF, COMP DAYS, + BIRTHDAY OFF

**JOIN US**

IF YOU'RE PASSIONATE ABOUT PUSHING THE BOUNDARIES OF CREATIVITY, DRIVING INNOVATION, AND DELIVERING UNFORGETTABLE EXPERIENCES, WE WANT TO HEAR FROM YOU. JOIN ANOTHER A STORY AND BE PART OF A DYNAMIC TEAM THAT'S SHAPING THE FUTURE OF EXPERIENTIAL MARKETING. APPLY NOW AND LET'S CREATE THE NEXT CHAPTER TOGETHER.

**APPLICATION PROCESS**

**Job Type**: Part-time

Pay: From $22.00 per hour

Expected hours: 24 - 30 per week

**Benefits**:

- 401(k)
- Health insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to Commute:

- West Hollywood, CA (required)

Ability to Relocate:

- West Hollywood, CA: Relocate before starting work (required)

Work Location: In person

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