Executive Assistant I

3 weeks ago

Hollywood, United States eTeam Inc. Full time
Top skills:
  • 5-7 years experience as an EA.
  • TV or Film experience strongly preferred.
  • Experience working at a studio or network a plus.
  • Microsoft Office Suite Experience

EXECUTIVE ASSISTANT TO SVP, PRODUCTION & CORPORATE HR
This role supports an SVP Human Resources for both Production HR and Corporate HR for multiple brands in scripted (US and international), unscripted (UK/Europe/Australia/New Zealand), late night, daytime talk, and animation programming. The successful incumbent provides high-level executive administrative support including but not limited to heavy calendaring across international time zones, coordinating meetings with Studio- and show-based clients and colleagues at creative and production offices, arranging conference calls, and handling a schedule that involves supporting two division presidents, their EVPs, their employees, and the shows they create including producers, cast and crew. The incumbent will be expected to maintain a high degree of discretion and confidentiality given that the role handles HR and employment matters relating to television production including executives and talent.
Duties include but are not limited to:
" Heavy calendaring and meeting coordination, including across international time zones.
" Must be able to coordinate multiple high-level meetings and conference calls and support for a variety of different types of issues going on simultaneously, and a schedule that changes on the fly.
" Must be able to work closely and productively with other executive assistants to ensure efficient coordination of meeting times, dates, and technology.
" Provide executive-level administrative support including meeting and travel planning, managing of expense reports, scheduling, phone/mail, supplies, filing, and other business-related duties.
" Schedule and arrange meetings and conference calls with internal and external parties at a fast and constantly changing pace.
" Handle heavy telephone contact with all levels of internal and external executive and creative management and employees.
" Answer routine questions and furnish information in a timely manner, with an ability to seek out information and problem solve within a large organization.
" Exercise excellent judgment in monitoring and prioritizing information flow and meetings throughout the day.
" Utilize judgment in handling inquiries from vendors, candidates, employees, and resolve concerns/issues, as necessary.
" Handle confidential information with absolute discretion.
" Plan staff and other team events including staff meetings, senior team meetings, and off-sites when necessary. This includes managing all aspects including vendor selection, catering, audiovisual, and other logistics.
" Assist with short and long-term projects, research, and produce presentations using various presentation software.
" Other duties as assigned.
QUALIFICATIONS:
" Demonstrated professional commitment to a career path as an executive assistant or a career in an administrative/corporate role with a demonstrated academic and professional interest HR, finance, and/or administration required.
" At least 5-7 years of experience as an executive assistant in the business side of entertainment space, preferably television or film strongly preferred; agency experience a plus; experience working at a studio or network a plus.
" BA/BS from an accredited university or college, or equivalent, preferred.
" Exceptional computer skills with proficiency in MS Office Suite.
" Advanced Excel skills required.
" Proficient in PowerPoint and other presentation software.
" Excellent communication and interpersonal skills with the ability to deal with all levels of management.
" Ability to handle confidential and sensitive information with discretion.
" Flexible, organized, self-starter, and extremely detail oriented.
" Proactive approach with the ability to independently seek out answers and resources.
" Exceptional time management skills with the ability to prioritize and juggle numerous projects and deadlines in an extremely fast-paced and high-volume environment.
" Must be willing to work flexible hours to support an international production HR schedule; occasional evening and weekend support as needed.
" The ability to work overtime, as needed.

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