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Temporary Appointment: Finance Associate

1 month ago

New York, United States UNFPA Full time

**The Position**:
The Finance Associate position is located within the Global Monitoring and Advisory Team (GMAT), Finance Branch of the Division for Management Services.

The Finance Branch is responsible for global finance and accounting including providing guidance and oversight for financial management to country, regional and headquarters offices. The Branch advances and owns key financial policies and processes, statutory and donor reporting, treasury services, and ensuring the ERP and related systems are configured to implement, manage, and report on key financial processes. The incumbent will report to the Finance Specialist, under the overall supervision of the Head of GMAT.

The Global Monitoring and Advisory Team is responsible for providing guidance and support to UNFPA field offices (FOs) in the areas of financial management and accounting. This function includes monitoring financial performance on an exception basis, and providing guidance and training to maintain and improve global financial management practices, especially in the areas of management of cash disbursements through third parties, petty cash and advances to implementing partners for programming. As part of these functions, GMAT also oversees the accurate recording of general ledger information for these areas and ensures financial data quality.

**How you can make a difference**:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

**Job Purpose**:
The Finance Associate provides support, guidance and oversight to UNFPA field offices and Headquarter Units in the areas of financial management and accounting. The Finance Associate adopts a client-oriented approach and contributes to implementation of the Finance Branch workplan.

**You would be responsible for**:
**1. Partnerships, Knowledge management, Communication and Training**
- Actively participate in Finance Branch and team meetings
- Maintain active and positive relationships with key partners for GMAT, including field based staff, and other headquarters units.
- Provide financial training and facilitate knowledge transfers with the global community based on financial/operations procedures or guidance notes, which may be delivered remotely or in the field.
- Contribute to the global financial management community facilitated by the Finance Branch.
- Actively contribute to knowledge transfers within the branch.

**2. Business continuity activities**
- Support the review of reports received from implementing partners engaged by Headquarters units and International NGOs in the field, to ensure reporting requirements have been met.
- Provide guidance, support, and timely responses to queries from UNFPA Business Units through the Global Service Desk.

**3. Support and guidance to offices on financial management**
- Monitor dashboards for assigned financial accounts to determine when financial management challenges and successes need to be communicated with offices.
- Monitor funds for closure, ensure requirements have been met and/ or engage budget owners for action, and close in the ERP.
- Prepare financial information from the Enterprise Resource Planning (ERP) system to assist internal and external audits of field offices; and support field offices in the implementation of procedural based audit recommendations.
- Analyze asset transactions and requests to write off assets prior to submission for approval.
- Review data integrity and completeness tools as the second line of defense and support offices in their resolution.

**4. Accounting, Statutory Reporting, Period end and year end closure activities**
- Review accounting adjustments proposed by field offices through General Ledger Journal Entries (GLJEs) and submit for approval.
- Monitor and analyze balances in the project cash advance accounts used for advances issued to custodians and payment service providers.
- Identify and support the resolution of exceptions and data entry errors.
- Re

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