Adminstrative Assistant/youth Employment

3 weeks ago

Harrison, United States Harrison Youth Council Inc. Full time

This unique position is divided into two roles, the Office Manager role and the Youth Employment Services (Y.E.S.) Program, totaling 25-30 hours per week.

As the Adminstrative Assistant, your duties will involve the smooth operation of the office environment, as well as the timely submission of OASAS data into the WITNYS system, which you will be trained in how to use.

As Y.E.S. Coordinator, you are responsible for the day-to-day operation of the YES Program, alongside the Program Director. This role includes identifying and screening student participants in the program, as well as potential employers. Our goal at the Harrison Youth Council is to equip youth with the necessary skills to enhance their community involvement and prosocial activities with a large focus on the positive impact that part-time and seasonal employment can have on youth.

**Responsibilities**:

- Assure the smooth operation of the HYC main office, as defined by the HYC Program Director.
- Document clinical and administrative meetings and maintain records of the meetings.
- Collect and compile work-plan productivity for review with the HYC Program Director every month.
- Answer and direct all incoming calls.
- Maintain an organized filing system.
- Maintain the HYC Client Log to be current and accurate.
- Process new client records and discharge client records.
- Monitor and maintain adequate program supplies.
- Screen potential participants/students for the Y.E.S Program
- Identify/evaluate the appropriateness of potential employers for participants/students.
- Increase community awareness of the Y.E.S. Program
- Meet or exceed work-plan objectives for participant meetings/employer outreach.
- Additional assignments as determined by the HYC Program Director and HYC Board of Directors.

**Job Requirements**:

- Experience as an Administrative Assistant is required.
- **Proficiency in Google Workspace, Gmail, Google Drive, Google Docs, Google Sheets, and Microsoft Office as well as basic social media knowledge. (Facebook, Instagram)**:

- Working knowledge of office equipment (i.e., printers, fax machine).
- Excellent time management skills and the ability to prioritize work.
- Attention to detail and problem solving skills.
- Excellent written and verbal communication skills.

**Additional Information**:

- Work location: In-person, at our office in Harrison, NY
- Job Type: 25-30 hours per week, Day Shift (Mon-Fri)
- Driver's License: Required

**Job Type**: Part-time

Pay: $21.00 per hour

Expected hours: 25 - 30 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance

Schedule:

- Day shift
- Monday to Friday
- No nights
- No weekends

Application Question(s):

- Do you have a valid NYS driver's license?

**Experience**:

- office management: 1 year (required)

Work Location: In person

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