Contract Specialist V

3 weeks ago

Austin, United States Health & Human Services Comm Full time

Position assists with the development, oversight, interpretation, coordination and/or enforcement of Health and Human Services Commission (HHSC) Behavioral Health Contracts and legislative assignments (e.g., bill analyses and cost estimates) as assigned.
- Position works under mínimal supervision, with extensive latitude for the use of initiative and independent judgment and participates in other duties and activities as assigned.

**Essential Job Functions**:
EJF 1. Performs highly advanced consultative and technical tasks related to the development, management, analysis, interpretation, and reporting of contract operations data; contract operations reporting systems, formats, and reports; management and productivity reporting and improvements; and directing and coordinating critical data requirements, data analysis and trending, reporting protocols and follow-up. Consults and communicates, individually or collectively, with various internal stakeholders to identify key metrics for reporting progress and identifying disparities in contract reporting. Organizes available information and metrics into easy-to-understand reporting format to inform and improve evaluation of overall contract units’ performance. Provides contract operations reports to staff and executive leadership regarding, but not limited to, status of contract actions, agency required contract reporting, tracking progress toward implementation of open audit recommendations, contracting compliance and quality assurance projects and reviews; training needs; etc. (25%)
- EJF 2. Performs contract compliance and quality assurance projects and activities within BH Contract Operations. Remains current on procurement and contract management state and federal requirements; monitoring legal and regulatory requirements pertaining to contracting and unit processes and procedures to mitigate risk and support compliance with Comptroller’s Office, State Auditor’s Office or other oversight agencies. Research, develop and performs contract compliance/quality assurance reviews and analysis of contract functions, operations and processes; identifies areas needing change or improvement; and assist in development of plans and reports to improve contract operations and functions, create operational efficiencies, and improve quality. Work collaboratively with staff in the performance of routine and special contract compliance/quality assurance projects and activities. Serving on, leading, or assisting with facilitation of meetings and projects as well as maintaining meeting agendas and minutes and reporting on project status and outcomes. (25%)
- EJF 3. Collaborates, coordinates and completes the identification, collection, organization, analysis, development, and preparation of materials, information, and responses to various inquires and requests for contracting information (e.g., open records, legislative, media, audit etc.) and routes for review and submission accordingly. Assists with bill analyses and cost estimates as assigned. (20%).
- EJF 4. Coordinates and collaborates with staff in planning, development, implementation, analysis and documentation through participation and completion of cross-agency, multi-stakeholder projects, workgroups, reports, and other deliverables aimed at improving contract operations policies and procedures by working to identify and resolve contract administration issues, mitigate risks, and assist in remediation of audit exceptions. Communicates plans and changes to plans to colleagues individually and collectively. (10%)
- EJF 5. Utilizes various software including SOURCE/BHSMS, CMBHS, CAPPS and SCOR to collect information in response to inquiries, monitor the section’s procurement and contracting practices, and perform quality assurance activities. (10%)
- EJF 6. Participate in the development, management and maintenance of unit policies and procedures; ensure documents, records and correspondence are maintained; and manage/monitor unit mailbox. (5%).
- EJF 7. Performs other duties as assigned. Other duties as assigned includes but are not limited to participating in workgroups and other contract related activities. (5%)

**Knowledge Skills Abilities**:
Knowledge of state and federal laws, requirements, regulations, policies and procedures, and best practices related to procurement and contract management.
- Knowledge of state and federal laws related to the program area, human services programs, applicable standards, mission and objectives.
- Knowledge of auditing, statistical analysis processes and research techniques.
- Knowledge of project management principles and techniques
- Knowledge of risk assessment methodologies
- Skill in identifying measures or indicators of program performance- Skill in development of spreadsheets and risk documents.
- Skill in compilation and analysis of complex financial and programmatic data.
- Skill in performing risk assessment and quality assurance activities.- Ability to gather,

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