School Secretary

3 weeks ago

Woodbridge, United States Woodbridge Islamic School Full time

**Now Hiring**:
Secretary

Full-time Kindergarten
- 8th grade Islamic school in Woodbridge, VA.

**Responsibilities**:
The school Secretary performs responsible secretarial and clerical work in the elementary and middle school. Work may include assignments in support of other administrative program activities such as data entry, guidance, and library. Ideal applicants are familiar with computers and willing to learn new computer programs, skilled at collaborating, can interact positively and joyfully with the public and coworkers, and are discreet in matters of confidentiality. Interested applicants should submit a resume and three references.

The Secretary will be responsible for:

- Performing each essential duty satisfactorily
- Serve as secretary to a Principal and relieve them of many administrative details as assigned;
- Screen visitors entering the school building, ascertain the nature of their business and direct them to the proper person or room;
- Perform organizational tasks and accurately complete projects and assignments as requested;
- Make and receive telephone calls, take messages, route calls;
- Orient substitute teachers upon arrival to building;
- Coordinate and facilitate events for the Building and Principal’s calendar;
- Ensure the school website is current and up-to-date with events;
- Process building requisitions for purchase orders;
- Maintain student attendance records and prepare related reports;
- Process student enrollments, transfers and withdrawals;
- Post employee time records and prepare payroll form;
- Prepare requisitions for supplies and equipment;
- Maintain inventories and keeps textbook records;
- Compile and type a variety of records, reports, memoranda and teaching materials;
- Organize and maintain office files and records;
- Answer requests for information requiring knowledge of general school practices, policies and activities;
- Process a variety of student and school administrative information and data using remote terminals;
- Administer first aid to students and contacts parents regarding student absences or illness at school;
- Maintain health records;
- Secure services of substitute teachers;
- Open and screen mail;
- Maintain accounts of fees collected in the school;
- Perform bookkeeping duties, including handling monies and making financial reports; and
- Perform other general office and related duties as assigned.
- Competitive salary offered based on experience_

WIS is an Equal Opportunity Employer committed to the principle of equal employment opportunity for all and providing employees with a work environment free of discrimination and harassment. All employment decisions at WIS are based on school needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations of the United States. WIS will not tolerate discrimination or harassment based on any of these characteristics. WIS encourages applicants of all ages.

**Education**:
High school graduate with considerable. progressively responsible experience in clerical work, some of which shall have been at the level of school Secretary, with business school training highly desirable; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

Experience and Qualifications:

- Good knowledge of office terminology, procedures and equipment and business arithmetic and English;
- Teaching and/or School Leadership: 3 years administrative experience preferred.
- Some knowledge of elementary bookkeeping;
- Good knowledge of school office routines;
- Ability to follow oral and written directions;
- Ability to get along well with others;
- Ability to maintain complex clerical records and prepare reports from such records;
- Ability to make decisions in accordance with laws, ordinances, regulations and established procedures where errors could easily result in additional costs to the school;
- Previous experience in or ability to learn information processing and data entry from remote terminals;
- Ability to plan and supervise the work of others; interest in, and understanding of children;
- Ability to type at the established rate of speed; and
- Ability to use sound judgment; tact and courtesy;
Work Location: On-Site Only

Physical Demands:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 30 lbs.

Working Environment:
The work environment char

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