Associate Registrar

**Department**:Antonin Scalia Law School

**Job Category**:Administrative or Professional Faculty

**Job Type**: Full-Time

**Work Schedule**:Full-time (1.0 FTE, 40 hrs/wk)

**Location**:Arlington, VA

**Workplace Type**: On Site Required

**Salary**:Salary commensurate with education and experience

**Criminal Background Check**:Yes

**About the Department**:
To educate students to become lawyers, the George Mason University Antonin Scalia Law School has designated a curriculum that addresses three of the most pressing requirements of contemporary legal practice: facility with economic and quantitative methods, the increasing need for specialization, and a thorough grounding in fundamental skills of legal research, writing & analysis. George Mason University's Antonin Scalia Law School is located in Arlington, VA, just two miles from downtown Washington, D.C. Antonin Scalia Law School is a Top 50 law school. A relatively young law school, Scalia Law offers students an opportunity to pursue a JD, JM, or an LLM.

**About the Position**:
The Associate Registrar is responsible for providing accurate data and services to School of Law students, alumni, faculty, and staff; implementing law school policies and academic regulations; building and maintaining efficient administrative processes; and maintaining organized and clear academic records. Responsibilities include creation of academic calendar, registration set-up and support, all aspects of exam administration, end of term processing of grades and rankings, transfer and returning student degree audits, degree verification, record retention and bar exam and character & fitness certifications.

**Responsibilities**:
**Exams, Grades, and End of Term Processing**:

- Manages and oversees all aspects of law school midterm and final exams, including creation of course exam schedules, development of exam production schedule, communications with faculty as to exam needs/requirements, securing exam proctors and check-in help, coordination with IT staff for exam support, oversight of all back-end processing to allow for exams to be distributed to faculty;
- Troubleshoots and resolves exam testing issues, including handling communications regarding such issues with necessary law school associate deans and faculty;
- Reviews, updates, and disseminates the office’s communications to students and faculty regarding exam administration and exam policies and procedures;
- Reviews and determines changes to student exam schedules in accordance with law school academic regulations;
- Receives and handles exam accommodations, ensuring accommodations are properly implemented properly and anonymity is protected;
- Builds and manages internal grading software used each semester by faculty to record final grades; verify grades before submission for compliance with established curves; oversee grade entry; process cumulative ranks and award of honors;
- Oversees examination retention and destruction, in accordance with established policies, regulations, and guidelines.

**Degree Audits, Student Status and Reporting**:

- Executes degree audits for JD students;
- Executes degree audits for JM/LLM pre-graduation audits;
- Certifies students for graduation and bar examinations, reviewing and executing character and fitness requests, and responding to other record verification requests;
- Tracks students on approved leaves of absence;
- Analyzes and prepares enrollment, grading, and bar reports for staff, faculty, and outside entities (for example: ABA, US News, and SCHEV);
- Assesses transfer student transcripts and prepare transfer credit evaluations; and
- Reviews and submits graduate names, honors and awards for commencement activities and program.

**Course Scheduling and Registration**:

- Coordinates with the Assistant Dean Academic Administration, Student Records Coordinator for Graduate Programs, and University Registrar’s office the set-up of JD/JM/LLM class schedules and registration for each semester/term, including establishing time tickets, setting up exam schedules, creating new courses, and modifying existing courses;
- Updates charts created to track distance education credits and CR/Out-of-Class credit;
- Troubleshoots student registration issues;
- Counsels students on academic records, degree audits, and planning questions; and
- Assists with updates to law school information in the University Catalog.

**Operational Oversight, Policy Administration, and Other Unit Support/Collaboration**:

- Oversees Records Office personnel (including temporary/seasonal employees), which includes allocation and delegation of the essential functions described herein; enforcement of internal procedures and controls; evaluation of performance; and motivating employees to achieve peak productivity and performance;
- Responsible for short
- and long-term planning and management of the Records Office, in consultation with senior law school administrators and University Registrar’s o