HR/payroll Coordinator

2 weeks ago

Worcester, United States Ascentria Care Alliance - Worcester, MA Full time

Ascentria Care Alliance employees and volunteers take pride in the impact they have on the people they serve. It’s more than just a job, it’s an opportunity our employees have to care for and share in the lives of people who greatly need and appreciate their presence. Ascentria Care Alliance focuses on every child, elder, person with a differing ability, refugee, teenage mom - and whomever they call “family” - in order to build stronger communities one person at a time, ensuring that they experience New England as home to caring communities where people experience love, belonging, wellbeing, and hope. This is an excellent opportunity to help shape the impact of a $150 M non-profit social services organization with programs throughout New England.

**Summary**:
Ascentria is seeking a Human Resources Coordinator to assist in covering the following tasks. Processing biweekly payroll for a workforce of 1,000+, maintaining accurate payroll records, and assisting in the processing of employee changes and backup for Worker’s Compensation

This position is 40 hours/week hybrid position (2 days in the office and 3 days remote) with benefits, including health, dental, paid holidays and paid time off

**Essential Responsibilities**:
**Payroll**:

- Processes bi-weekly payroll information by collecting, calculating, and entering data to ensure payroll accuracy.
- Prepare and print manual checks in both the UKG system and record in the banking system as needed.
- Responds timely to employee and manager questions and requests related to payroll and time off benefits.
- Obtain, review and analyze payroll reports and related documents received from third party processor(s) for data accuracy and relevance.
- Research and interpret information as required to respond to third party payroll inquiries. Create management and other relevant reports as requested.
- Maintain employee confidence and protects payroll operations by keeping information confidential.

**Human Resources**:

- Processes in a timely manner employee status changes, which could include salary changes and terminations for CT/MA/ME/NH/VT, following required processes to ensure accuracy.
- Responsible for uploading change forms/termination forms, etc. to employee’s personnel record
- Resolve issues with managers pertaining to the employee changes and records.
- In the absence of the Worker’s Compensation lead, processes worker’s compensation claims in compliance with regulatory requirements
- Process all employee verifications in a timely and accurate manner
- Manages unemployment invoicing and entering in AP system for processing.
- Provides timely communication to employee and their manager regarding current claims
- related issues.

**Qualifications**:

- High School Diploma required, Associates or Bachelor’s Degree preferred.
- Minimum of 2-3 years of payroll experience, preferably with UltiPro, in organizations with at least 250 employees strongly preferred.
- Demonstrated ability to sustain a high-degree of accuracy and attention in all aspects of work.
- Excellent verbal and written communication and interpersonal skills required to work effectively with employees at all levels of the organization and especially related to sensitive employee leaves.
- Ability to maintain confidentiality regarding matters of significance is essential.
- Ability to prioritize, multitask, organize and work within tight time constraints.
- Access to vehicle and valid driver’s license to travel to Ascentria locations required —Travel required equals 10-20% of time.

**Physical/Mental Demands**:
The physical demands described here are representative of those that must be met by an employee of this job. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential duties of the position.

**_ Physical Demands are generally:_**

**Sedentary** - While performing the duties of this job, the employee is regularly required to stand; walk; sit and talk or hear. The employee must occasionally lift and/or move up

to 20 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision, Depth perception and Ability to adjust focus. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms.
- Required to sit for long periods. Infrequent light physical effort required Requires driving own vehicle to various sites.

**_Mental Demands are generally:_**

While performing the duties of this job, the employee is regularly required to problem solve, make decisions, interpret data and organize.
- Ability to do detailed work with high degree of concentration
- Ability to work under stress or in a fast-paced environment.

**Experience**: Preferred
- 2 - 3 years: Experience working in Human Resources/Payroll

**Education**: Required
- High School or better

  • Payroll Coordinator

    2 weeks ago

    Worcester, United States Partnership Employment Full time

    We are working with a well established nonprofit organization here in Worcester that is actively searching to hire a Payroll Coordinator that'll support both the accounting and the HR department. As the Payroll Coordinator, you will be responsible fo Payroll, Coordinator, Staffing

  • Payroll Coordinator

    2 weeks ago

    Worcester, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionPayroll CoordinatorLocation:Worcester, MAOpportunity to work with a great company!Hiring ASAP!Hours:Full timeMonday – Friday, 9:00 am – 5:00 pmJob Requirements:3-5 years of payroll experience in a fast-paced office environment·         Associates Degree in Accounting required; Bachelor degree preferred. Equivalent...

  • Payroll Coordinator

    7 days ago

    Worcester, United States Complete Staffing Solutions, Inc. Full time

    Job DescriptionJob DescriptionPayroll CoordinatorLocation:Worcester, MAOpportunity to work with a great company!Hiring ASAP!Hours:Full timeMonday – Friday, 9:00 am – 5:00 pmJob Requirements:3-5 years of payroll experience in a fast-paced office environmentAssociates Degree in Accounting required; Bachelor degree preferred. Equivalent combination of...

  • Payroll Coordinator

    4 weeks ago

    Worcester, United States Complete Staffing Solutions Full time

    Job DescriptionJob DescriptionLocation: Worcester, MA (on-site)Hours Full-time hoursSalary: $60kRequirements: 3-5 years of payroll experience REQUIREDExperience using Paylocity PREFERRED

  • Administrative Assistant

    7 days ago

    Worcester, United States Complete Staffing Solutions, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for an Admin Assistant for our hospital in Worcester, MAAdministrative Assistant Location: Worcester, MA13 week contract with possible extensions/permanent conversionShift: M-F 6:30 am - 3:00 pmDepartment: CARE COORDINATION DEPTPay rate: $20/hr

  • Administrative Assistant

    4 days ago

    Worcester, United States Complete Staffing Solutions, Inc. Full time

    Job DescriptionJob DescriptionWe are looking for an Admin Assistant for our hospital in Worcester, MAAdministrative AssistantLocation: Worcester, MA13 week contract with possible extensions/permanent conversionShift: M-F 6:30 am - 3:00 pmDepartment: CARE COORDINATION DEPTPay rate: $20/hr

  • Benefits Coordinator, Part Time, Afternoons

    7 days ago

    Worcester, United States Boys & Girls Club of Worcester Full time

    **The Boys & Girls Club of Worcester is a nonprofit, charitable, educational organization recognized as a leading advocate for youth development, working to help youth of all backgrounds.** **We are looking for a part time Benefits Coordinator. This is an ON-SITE position. Schedule is Monday - Friday between 12pm-5pm, 20-25 hours per week. Some scheduling...

  • Human Resources Manager

    1 week ago

    Worcester, United States Catholic Charities Worcester County Full time

    This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organizations mission and talent strategy, as well as handle discipline and termination of employees in accordance with company policy, administer or oversee benefits...

  • Human Resources Manager

    1 week ago

    Worcester, United States Catholic Charities Diocese Of Worcester Inc Full time

    This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organization's mission and talent strategy, as well as handle discipline and termination of employees in accordance with company policy, administer or oversee benefits...

  • Leave Administration Specialist

    5 days ago

    Worcester, United States Lockton Full time

    Do you enjoy administering leaves? Would you enjoy working with various clients that vary in size and industry? Do you enjoy being in a collaborative, professional environment? Then we have the position for you!Lockton is a global professional services firm with over 10,000 Associates who advise clients on protecting their people, property and reputations....

  • Human Resources Manager

    2 weeks ago

    Worcester, United States Catholic Charities Worcester County Full time

    This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organization’s mission and talent strategy, as well as handle discipline and termination of employees in accordance with company policy, administer or oversee...

  • Human Resources Manager

    2 weeks ago

    Worcester, United States Catholic Charities Worcester County Full time

    This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organization’s mission and talent strategy, as well as handle discipline and termination of employees in accordance with company policy, administer or oversee...

  • Human Resources Manager

    15 hours ago

    Worcester, United States Catholic Charities Worcester County Full time

    This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organization’s mission and talent strategy, as well as handle discipline and termination of employees in accordance with company policy, administer or oversee...

  • Leave Administration Specialist

    2 weeks ago

    Worcester, United States Lockton Full time

    Do you enjoy administering leaves? Would you enjoy working with various clients that vary in size and industry? Do you enjoy being in a collaborative, professional environment? Then we have the position for you! Lockton is a global professional services firm with over 10,000 Associates who advise clients on protecting their people, property and reputations....

  • Clinical Scheduler

    2 weeks ago

    Worcester, United States LEARN Behavioral Full time

    Overview The Clinical Scheduler (Remote) position is a direct report to the Clinical Operations Manager and is responsible for coordinating staff and client schedules by performing diverse related duties. Candidates must be able to work a full-time EST schedule. Pay starting at $18/hr. Responsibilities * Coordinate and maintain daily, weekly, and...

  • Human Resources Manager

    2 weeks ago

    Worcester, United States Catholic Charities Diocese Of Worcester Inc Full time

    Job DescriptionJob DescriptionDescription:This individual will plan, lead, direct, develop, and coordinate the policies, activities, and staff of the Human Resource (HR) department, ensuring legal compliance and implementation of the organization’s mission and talent strategy, as well as handle discipline and termination of employees in accordance with...

  • Pantry Coordinator

    3 weeks ago

    Worcester, Massachusetts, United States teamworkonline Full time

    OverviewThe Pantry Coordinator will provide administrative support to the Premium Team. For PT roles: Benefits: 401(k) savings plan and 401(k) matching.ResponsibilitiesProviding general office/administrative/accounting supportProviding general office automation/clerical support: copying, faxing, filing, correspondence, telephone inquiriesFiling maintenance:...

  • Clinical Scheduler

    2 weeks ago

    Worcester, United States LEARN Behavioral Full time

    The Clinical Scheduler (Remote) position is a direct report to the Clinical Operations Manager and is responsible for coordinating staff and client schedules by performing diverse related duties. Candidates must be able to work a full-time EST schedule.  Pay starting at $18/hr. Coordinate and maintain daily, weekly, and monthly staff and client schedules...

  • Direct Care

    2 weeks ago

    Worcester, United States Gro HR Consulting Full time

    Job DescriptionJob DescriptionWho We Are: Meryl’s Safe Haven is a non-profit organization that provides shelter and transitional housing to families and youth who have aged out of the care of the Department of Children and Families (DCF) who are between the ages of 18-24. As an organization we focus on holistic support by providing financial budgeting and...

  • Financial Assistant IV-Hybrid

    1 week ago

    Worcester, United States University of Massachusetts Medical School Full time

    Overview: GENERAL SUMMARY OF POSITION: Under the general supervision of the Department Administrator or designee, the Financial Assistant IV is responsible for the preparation of fiscal reports related to grant and contract proposal budgets and the processing and review of all grant, contract and school fund expenditures. The position provides personnel...