Ssha Department Specialist
2 weeks ago
**Hiring Range**
**Job Closing Date**
Initial applicant review will begin on or around June 4th, 2024. Posting will remain open until filled.
These union positions are represented by the bargaining unit Clerical & Allied Services — CX Teamsters Local 2010.
We have two positions, one is Career and the other is Career contingent upon funding with an expected end date of 6/30/2027.
These positions are hybrid.
**About UC Merced**
The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.
Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.
The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.
The university’s mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.
The course of UC Merced’s evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.
**About the Job**
Under the direction of the Division Manager in the School of Social Sciences, Humanities and Arts (SSHA), the Department Specialist will implement and maintain efficient local administrative/operational processes. The Department Specialist will be assigned to work with department faculty and chairs to support them in executing their responsibilities by providing events and administrative support, project management, and policy consultation. The Department Specialist is the point of support for multiple departments and may supervise student staff.
KEY RESPONSIBILITIES
- Administrative Operations: Manage department records and compile information/data into reports. Maintain and update the department and its auxiliary websites and social media accounts. Coordinate/schedule and facilitate department faculty meetings and other departmental meetings. Create meeting agendas and minutes. Create and disseminate surveys/internal votes and provide data analysis and reports. Hire student employees on behalf of the faculty. Collect and submit Independent Contractor packets for review. Update faculty leaves information. Ensure compliance with health and safety guidelines for the departments. Manage inventory and equipment for the department. Gather data to assist with course scheduling and grade submission tracking. Collect and archive syllabi for all courses, and manage desk copy ordering process for graduate students. Take meeting notes that record deliberations and actions needed for smooth functioning, especially in the transition between chairs. Provide follow-up and track the action items from meetings to ensure the items are completed. Keep track of dates and deadlines established by the campus. Assist with purchasing and travel for designated departments, including submitting reimbursement forms requested by faculty. Create and maintain spreadsheets and reports regarding departmental operations, purchasing, and travel. Provide support with scheduling room reservations and other meeting logistics, including administrative functions related to faculty recruitment.
- Event Support: Plan, organize, and implement department faculty events, which may include symposiums, conferences, seminars, admission events, and banquets. Consult with clients on details regarding events and event planning. Pl
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