Benefit & Billing Coordinator

OVERALL OBJECTIVE OF JOB: To process employee benefits enrollment, monthly bills and other new hire paperwork for the Human Resources Department as well as coordinate other beneficial programs, meetings and events for the County and its employees.

QUALIFICATIONS:
EDUCATION/TRAINING: Associate degree in Human Resources from an accredited college/university, plus additional business, clerical and computer training required.

WORK EXPERIENCE: 2-4 years’ experience working in insurance billing, preferably in a government office or human resource environment. Or, any equivalent combination of education and experience in Human Resources.

ESSENTIAL FUNCTIONS OF JOB:
1. Coordinates and conducts annual open enrollment benefit documents for all employees.

2. Completes payroll changes, i.e. new hires, terminations, transfer, promotions.

3. Tracks employees benefit levels in an Excel spreadsheet.

4. Coordinates appropriate benefit deductions/reimbursements to payroll.

5. Enrolls and updates employee’s information in the insurance benefit programs which they select, i.e., health, vision, dental, and life.

6. Prepares requisitions for payment of insurance bills on a monthly basis.

7. Reconciles the insurance bills for each vendor.

8. Maintain accurate record keeping in compliance with legal requirements.

9. Processes employee enrollments, changes, and terminations in the COBRA program and communicates COBRA/HIPAA information to all employees.

10. Prepares and distributes Health, Vision, Dental and Life Insurance documentation to new employees.

11. Assists in administering Workers Compensation program including claims management, risk management and related safety programs. Completes forms and files paperwork with the Workers Compensation Carrier within required deadlines, and assists employees with problems.

12. Assists in administering FMLA program and monitoring of those employees on FMLA.

13. Reviews time sheets for accuracy and compliance with all established policies, procedures and regulations prior to forwarding payroll; reviews payroll report to verify accuracy and correctness of data, update and process payroll records.

14. Updates and maintains confidential Employee History Folders.

15. Maintains employee benefit accruals.

16. Assists employees with personnel, employee benefit and payroll-related questions/inquiries.

17. Maintains files of countywide applicants, positions and employment-related records.

18. Creates and maintains all job postings of open positions within the County.

19. Assists department staff with special projects, reports or assignments or in administration of special department functions as requested.

20. Maintains accurate files, statistics, manuals or other department documents in accordance with policies, procedures and guidelines.

21. This is not an exhaustive list of all duties or responsibilities.

PHYSICAL REQUIREMENTS:
1. Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching necessary to carry out duties of job.

2. Dexterity requirements range from coordinated movements of fingers/hands to complete computer assignments; simple dexterity of feet/legs; torso necessary to carry out duties of job.

3. Sedentary work, with occasional lifting/carrying of objects with a maximum weight of ten pounds.

4. Must demonstrate emotional stability.

5. Must be able to cope with the physical and mental stress of the position.

6. Must be able to pay close attention to details and concentrate on work.

7. Must be able to maintain strict confidentiality in regards to all paperwork received in office.

8. Must be able to record, convey and present information, explain procedures and follow instructions.

WORKING CONDITIONS:
1. Works indoors in limited workspace with fluctuating temperatures and ventilation and adequate lighting.

2. Works with frequent exposure to noise, stress and disruptions.

3. Normal indoor exposure to dust/dirt.

4. Travels occasionally to attend meetings, or perform other essential job duties.

5. Normal exposure to office equipment noises/vibrations.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
1. Must be able to speak and understand the English language and to follow oral and written instructions.

2. Must possess effective oral and written communication skills.

3. Must possess ability to function independently, have flexibility and personal integrity and the ability to work effectively with clients, co-workers and others.

4. Must possess ability to maintain strict confidentiality in regard to employment information and records.

5. Must possess the technical knowledge of operating personal computers and other office equipment.

6. Must possess some knowledge of civil service employment practices and procedures.

7. Must possess some knowledge of public and County personnel methods and techniques and a payroll system.

8. Must possess ability to perform within presc