Program Monitor

1 week ago

Baltimore, United States State of Maryland Full time

**Introduction**:
The Maryland Department of Aging helps establish Maryland as an attractive location for all older adults through vibrant communities and supportive services that offer the opportunity to live healthy and meaningful lives. Through action, investment, leadership, and reform, the Department will create a society in which all older Marylanders can lead lives that are healthy, financially secure, socially connected, and purposeful throughout their full lifespan.

**GRADE**:
ASTD17

**LOCATION OF POSITION**:
MD Dept. of Aging

301 W. Preston St.

Baltimore, MD 21201

**Main Purpose of Job**:
The Maryland Department of Aging administers programs and support which enable older Marylanders to remain safe and healthy in their homes and communities. This position implements and maintains monitoring practices for the Department to ensure compliance and quality for federal and state funded programs. The position incorporates efficient and cost-effective methods that ensure the thorough examination of the Department’s program integrity and fidelity. Building on existing practices, the position will refine principles and methodology to ensure practices are current with industry standards. The position maintains a policy and procedures manual to guide federal and state compliance and quality assurance. The position assures timely annual completion of monitoring and a system for tracking deficiencies toward timely resolution.

**POSITION DUTIES**:
**Program Monitoring Administration**
- Develop and maintain an annual monitoring work plan.
- Maintain an electronic dashboard for monitoring meetings and outcome summaries.
- Schedule pre-conference, conference, and post-conference monitoring activities with 24 jurisdictions.
- Maintain and update monitoring policies and procedures for federal and state programs.
- Conduct literature, statute, regulation, and policy review to frame federal and state compliance and

quality assurance program monitoring.
- Prepare monthly report of the status of monitoring activities, findings, and corrective action status in

24 jurisdictions.
- Draft annual monitoring report for review and finalization.

**Program Monitoring**
- Conduct multiple federal and state program monitoring in 24 jurisdictions.
- Identify program risk management challenges defined by federal grants to ensure risk avoidance.
- Monitor controls to ensure data security.
- Monitor safeguards against program waste and fraud.
- Evaluate the efficiency of program operations.
- Provide technical assistance to local programs to address findings and resolve corrective actions.
- Perform local site visits, if needed, for guidance and technical assistance following post-conferences.
- Draft finding reports, solicit management responses to corrective actions.
- Establish scheduled meetings with the Department’s Fiscal Division to discuss fiscal and program

monitoring.

**Federal and State Audit Compliance**
- Develop and maintain an electronic filing system for each monitoring conducted, ensuring files are

complete and documents are signed.
- Assist in the preparation for federal and state audits.
- Attend auditor requested interviews.
- Provide monitoring documents requested by the auditor in a timely manner.
- Provide answers to written questions from the auditor.
- Assist in preparing the response to initial audit findings.
- Draft audit corrections as needed.
- Revise monitoring policies, procedures, and tools to address findings found in federal and state audits.

**MINIMUM QUALIFICATIONS**:
**Education**: A Bachelor’s degree from an accredited college or university.

**Experience**: Five years of experience in the administration of a human services program or experience conducting studies and analyses of programs, procedures, practices and organizations.

**Notes**:
**DESIRED OR PREFERRED QUALIFICATIONS**:
Experience conducting in person and virtual program file reviews.

Experience writing findings reports.

Grant management experience.

Federal Older Americans Act and the Code of Maryland Regulations Title 32.

**SELECTION PROCESS**:
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.

**EXAMINATION PROCESS**:
**BENEFITS**:
**STATE OF MARYLAND BENEFITS**

**FURTHER INSTRUCTIONS**:
We thank our Veterans for their service to our country.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.

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