Facility Administrative Support

2 weeks ago

Norfolk, United States BAE Systems Full time

This role requires a high level of professionalism as this individual is the first person all visitors encounter. Will be responsible for controlling access and assisting with security of facility in accordance with established Standard Operating Procedures and ensuring facility residents and visitors are aware of and adhere to facility policies and procedures. Will work under the direction of Site Facility Manager and onsite team managers. This position will have structured work hours to align with facility operations; Monday through Friday, 8 hours per day with a 30-to-60-minute unpaid lunch.

Key responsibilities include, but are not limited to, the following:

- Control access and security of facility reception area
- Professionally manage all front desk responsibilities with greeting visitors, ensuring visit request requirements are met, and accurately maintaining visitor logs and muster sheets
- Ensure all visitors are made aware of and adhere to facility standard operating procedures and building policies.
- Manage facility seating for visitors ensuring all work areas have functional, working IT connections and visitors have the resources required
- Monitor and manage maintenance of facility by identifying and submitting all building maintenance work requests and tracking through resolution
- Manage various spreadsheets efficiently and provide weekly and monthly reports capturing details on all facility maintenance items and/or issues of concern for onsite management and Government Site Manager
- Assist all vendors and service providers required to access the facility for deliveries of product and/or services
- Maintain and post current Security, Safety, Occupational Safety and Health (OSH), Environmental, and emergency, disaster, and civil requirements
- Assist with scheduling and coordinating conference rooms for team meetings and ensure proper signage for meeting attendees are in place
- Maintain and routinely distribute point of contact list for all Waterfront Support Team members
- Provide general office administrative support for waterfront team members and all visitors
- Provide daily, weekly, or monthly reports to BAE Systems management and waterfront management
- Provide other administrative tasking in support of project/program requirements

The hourly rate for this position is set by the Dept of Labor and is not negotiable. Current rate is $32.87/hr.

This position is located in Norfolk, VA. There is no relocation assistance available for this position. Applicants must be currently residing in or state willingness to relocate self to Norfolk or surrounding areas.

**Required Education, Experience, & Skills**
High School Diploma and at least 1 year of related work experience

Ability to interface positively with a diverse population

Ability to work independently and proactively in providing professional high quality support

**Preferred Education, Experience, & Skills**
Prior experience in customer service roles

**Pay Information**
This position is covered by a wage law called the McNamara-O'Hara Service Contract Act (SCA). The wage range for this position is determined by the Wage and Hour Division of the Department of Labor on a contract-by-contract basis.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

**About BAE Systems Intelligence & Security**
BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts - defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Intelligence & Se

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