Program Coordinator I

2 weeks ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Program Coordinator I**Job Category**
- URA-AFT Administrative**Department**
- Douglass Residential College**Overview**
- Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
- For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

**Posting Summary**
- Rutgers, The State University of New Jersey, is seeking a Program Coordinator I for Douglass Residential College - Undergraduate Programs.
Among the key duties of this position are the following:

- Provides administrative assistance to the staff, faculty, graduate and undergraduate students, visitors, and guests.
- Handles calendar management for Assoc. Dean.
- Handles travel arrangements, expense reports and space reservations
- Caters requests and other needs related to events, meetings, and other activities.
- Serves as the preparer for Cornerstone purchase orders pertaining to each of these programs and events, and HCM transactions for Undergraduate Programs activities as well as academic personnel transactions.
- Prepares Instructor/ Faculty Fellows/ Graduate Assistant appointments.
- Coordinates the preparation, submission and approval for all budget expenditures for the units.
- Processes all requisitions and tracks all expenditures.
- Prepares and maintains records, statistics and reports pertaining to the Douglass curriculum.
- Manages databases, report creation, data, and information compilation.
- Organizes work assignments for student and hourly employees working in Carpender Hall.
- Manages payroll for student employees.
- Assists directors/sr. directors with planning and execution of events.
- Serves as the main point of contact for departmental telephone inquiries and visitors, managing the flow of all students and visitor traffic through the department.
- Completes work consistent with basic understanding of the mission, vision, role and goals of the unit.
- Serves as backup preparer for purchasing, expense management, and other business transactions in the absence of other college administrative assistants.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**

**FLSA**
- Nonexempt**Grade**
- 04**Position Salary**

**Annual Minimum Salary**
- 55416.000**Annual Mid Range Salary**
- 68958.000**Annual Maximum Salary**
- 82500.000**Standard Hours**
- 37.50**Union Description**
- URA-AFT Administrative**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s degree in a related field or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of coordination, organization, facilitation, report analysis, writing, and promotion/outreach.
- A minimum of two years relevant experience in a program coordination or administrative function, good communication skills, and computer literacy.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**

**Preferred Qualifications**
- Knowledge of Rutgers Cornerstone, HCM, REGIS, Canvas, Microsoft Suite.

**Equipment Utilized**

**Physical Demands and Work Environment**

**Special Conditions**
- Posting Details**Posting Number**
- 24ST0972**Posting Open Date**
- 05/01/2024**Special Instructions to Applicants**

**Regional Campus**
- Rutgers University-New Brunswick**Home Location Campus**
- Douglass (RU-New Brunswick)**City**
- New Brunswick**State**
- NJ**Location Details**
- Pre-employment Screenings- All offers of employment are contingent upon successful completion of all pre-employment screenings.- Immunization Requirements

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