Student Affairs Program Coordinator

3 weeks ago


Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
The Department of African American Studies in the College of Letters and Science seeks a Student Affairs Program Coordinator to support a variety of functions in the student services area in the department. This position will be responsible for general curriculum support and enrollment control, administrative support for the department's undergraduate, graduate, and certificate programs, coordination of student processes and other administrative tasks that support recruitment, engagement, and retention of students. This position is public facing, requiring to communicate with students, faculty, and the public responding both verbally and in writing to queries regarding the department as it pertains to the academic venue.

**Responsibilities**: Coordinates one or more programs within the unit's scope of responsibility and coordinates all aspects of a project or program to promote student learning and development. Assists with coordinating any activities and providing facilitation and developing curriculum design for ongoing and new educational initiatives.
- 60% Assists with scheduling, logistics, securing resources, and facilitating one or multiple student affairs programs, activities, and/or services
- 10% Assists with the design of student-focused programming and associated resources and materials to promote new and ongoing educational initiatives
- 25% Provides guidance on resources for individual students or internal stakeholder groups
- 5% May assist with supervising and training student employees

**Tasks**:

- Construct and manage department timetable, course enrollments, room reservations in Student Information System (SIS); coordinate cross-listed course offerings with other departments.
- Maintain accurate records of student progress reports.
- Assist with data reports related to recruitment, retention, and professional development.
- Coordinate planning and scheduling of prospective students visits and serve as resource contact for prospective students.
- Coordinate onboarding of incoming graduate students.
- Provide general curriculum support to faculty, staff and students; work with faculty and Chair to prepare and submit new, changed or deleted course proposals.
- Collaborate with graduate and undergraduate advisor on academic issues, including support of recruitment efforts and growth of the department major and certificate program.

**Institutional Statement on Diversity**:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

**Education**:
Required
Bachelor's Degree

**Qualifications**:
Required Qualifications:

- Demonstrated experience efficiently managing multiple tasks with multiple deadlines (organizing, prioritizing, identifying and solving problems; consistently meeting deadlines; attention to detail; accuracy, etc.).
- Excellent communications and interpersonal skills.
- Demonstrated experience supporting a welcoming environment for students of all backgrounds (e.g., engagement, safety, connectedness, support, etc.).
- Experience collaborating with a variety of stakeholders that include, students, staff, faculty, division and cross campus partners.
- Experience taking initiative and independently managing multiple activities and day-to-day operations, including setting expectations and goals.

Preferred Qualifications:

- Experience with university specific software, such as SIS, Lumen, HelioCampus, Applicant Review, etc.
- Professional experience working with students of multicultural backgrounds in the area of academic affairs.
- Knowledge of rules, regulations, and procedures related to undergraduate and graduate academic programs.

**Work Schedule**:
Typical schedule for 70% time is M-F 9:00am - 2:45pm, but hours are somewhat flexible.

**Work Type**:
Full or Part Time: 70% - 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

**Appointment Type, Duration**:
Ongoing/Renewable

**Salary**:
**Minimum** $20.00 HOURLY
Depending on Qualifications
The typical starting salary for this position is $41,600 - $48,200 depending on qualifications and experience. The full salary range for this position is $41,600 to $68,970. Employees in this position can expect to receive benefits such as generous vacation, holidays and paid time off; competitive insurances and saving accounts; and ret



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