Temporary Department Administrator

2 weeks ago

Boston, United States Institute of Contemporary Art Boston Full time

The Temporary Department Administrator will support internal and external communications and administrative activities for the education department during the summer months. This position will provide logístical support for educational programming. No weekend or evening hours required.

This is a part-time, temporary position which runs approximately June - August 2024, for 28 hours a week and requires working onsite.

**WORKING AT THE ICA**:

- All ICA employees are required to reside in Massachusetts and within commuting distance from our Seaport location as of their first day of work.

**Responsibilities**:

- Provide ongoing administrative support for department, including but not limited to the processing of all credit card receipts and providing finance department with monthly coded reports; and communicate with department members on museum related news, operations, meetings, and agendas
- Maintain up-to-date and accurate program participation data for Education Department and distribute inter-departmentally when needed
- Manage the master group visit schedule for the ICA and ICA Watershed. Regularly communicate group visit schedule updates to Security, Visitor Services, and Visitor Experience teams. Report on group visit schedule as it pertains to event or programming overlap at weekly Operations meetings
- With Teacher and Tour Programs Manager, ensure all guided visit and tour requests have staffing coverage
- Welcome groups upon arrival and provide museum orientation, when needed
- Other administrative responsibilities, as needed

**Qualifications**:

- Strong organization, communication (written and verbal), and customer service skills required
- Possess the ability to exercise good judgment and stay calm under pressure
- Excellent interpersonal skills are a must
- Accuracy and attention to detail required
- Proficiency in Microsoft Office Suite
- 2+ years of experience working in an administrative position required

**Physical Requirements**:

- Prolonged periods of remaining stationary working on a computer, standing and/or moving about in the office to access files, printers, etc, and ability to understand printed materials
- Must be able to exchange accurate information with departments and with diverse and multigenerational audiences
- Ability to lift, push, and/or pull 10-15 lbs., keyboarding and gripping

This is not necessarily an all-inclusive list of job-related responsibilities, duties, skills, efforts, requirements or working conditions. While the above is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.

**Pay Rate: $23 per hour**

**How to Apply**

The ICA is located at 25 Harbor Shore Drive, Boston, and is accessible by public transportation (Red and Silver Line).

**Other Locations**:
Seaport Studio
100 Pier 4 Blvd,
Boston, MA 02210

ICA Watershed
256 Marginal Street
Boston, MA 02128

**Job Types**: Part-time, Temporary

Pay: $23.00 per hour

Expected hours: 28 per week

Schedule:

- No weekends

Ability to Relocate:

- Boston, MA: Relocate before starting work (required)

Work Location: In person

  • Temporary Remote Data Entry Specialist

    4 weeks ago

    Boston, United States Mass General Brigham - Bulfinch Temporary Service Full time

    Since 1989, the Bulfinch Temporary Service (BFT) has played an integral role in MGB, the only health system nationwide with 5 nationally ranked hospitals (U.S. News & World Report) providing highly skilled employees to meet the temporary staffing needs at Hospitals. Now part of the Partners HealthCare network, BFT offers temporary staffing support to all PHS...

  • Temporary Shuttle Bus Drivers Needed at Mass

    3 weeks ago

    Boston, United States Mass General Brigham - Bulfinch Temporary Service Full time

    Since 1989, the Bulfinch Temporary Service (BFT) has played an integral role in MGB, the only health system nationwide with 5 nationally ranked hospitals (U.S. News & World Report) providing highly skilled employees to meet the temporary staffing needs at Hospitals. Now part of the Partners HealthCare network, BFT offers temporary staffing support to all PHS...

  • Temporary Patient Service Coordinators Needed at

    4 weeks ago

    Boston, United States Mass General Brigham - Bulfinch Temporary Service Full time

    Provide administrative support to healthcare providers within an engaging ambulatory setting, and function as the primary interface between the patients and medical team. - Schedule patient appointments, diagnostic testing, and surgeries. - Acquire referrals and pre-certifications as needed. - Register and/update demographic, PCP, and insurance...

  • Administrative Associate

    4 weeks ago

    Boston, United States Boston Children's Hospital Full time

    **_We are seeking an energetic and friendly team player to join us as a part-time Administrative Associate to provide reception and office support services for a large fundraising office. _** **_This position works onsite, generally Monday thru Friday, 9am - 1pm, with some afternoon coverage needed_** **This Administrate Associate will**: - Provide...

  • Department Administrator

    2 months ago

    Boston, United States KNF&T Staffing Resources Full time

    Department Administrator A leading hospital in Boston, MA is seeking a Department Administrator to join their team. In this contract role, you will provide high quality administrative support and service. Apply today! Responsibilities Include: Handl Administrator, Department, Retail, Staffing, Skills

  • Temporary Job, Research Department of Medicine

    5 days ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Temporary Job, Research Department of Medicine Channing** - (3292157) Channing/Harvard Cohorts Biorepository (CHCB) **Lab Aide - Temporary Job - Research** **Student, Per Diem, Temporary** **_ GENERAL SUMMARY/ OVERVIEW STATEMENT:_** The Channing/Harvard Cohorts Biorepository (CHCB) manages biospecimens from several of the largest, most intensively...

  • Assistant Deputy Court Administrator-administrative

    3 weeks ago

    Boston, United States Housing Court Department Full time

    **ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.** **IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU **WILL NOT BE CONSIDERED** FOR THIS POSITION.** **PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK)**: **Departmental Mission...

  • Department Administrator, Marketing

    2 weeks ago

    Boston, United States Boston University Full time

    Boston University Productions is a professional, cost-recovery video production department producing programs for the university and limited external clients. This position is vital to the department's organization and efficiency, and the following are important requirements: superior organizational and communication skills, computer literacy, attention to...

  • DEPARTMENT ADMINISTRATOR, Marketing

    2 weeks ago

    Boston, Massachusetts, United States InsideHigherEd Full time

    DEPARTMENT ADMINISTRATOR, Marketing & Communications, BU Productions Tracking Code Job DescriptionBoston University Productions is a professional, cost-recovery video production department producing programs for the university and limited external clients.This position is vital to the department's organization and efficiency, and the following are important...

  • Bft - Temporary Experienced Admin Assistants for

    3 weeks ago

    Boston, United States Massachusetts General Hospital(MGH) Full time

    **BFT - Temporary Experienced Admin Assistants for MGB Affiliates** - (3294178) At Bulfinch Temporary Service, a division of Massachusetts General Hospital and Mass General Brigham, our employee talent pool comes from all walks of life. At present, we are considering applicants basis for both full-time and partl-time administrative support roles within...

  • Program Administrator

    3 days ago

    Boston, United States Tufts University Full time

    Overview The Department of Family Medicine (FM) is actively involved in medical education, research, and clinical care. The medical education includes learners who are high school students, undergrads, medical students from all four years of medical school, and residents. The Department is affiliated with and collaborates with four FM residencies: The Tufts...

  • Temporary Job, Research, Dept. of Orthopaedics

    4 weeks ago

    Boston, United States Brigham & Women's Hospital(BWH) Full time

    **Temporary Job, Research, Dept. of Orthopaedics** - (3293393)- RESEARCH ACTIVITIES: - Assists with analysis of experimental data using basic statistical methods - Performs literature searches- LABORATORY ACTIVITIES: - Assists with compliance and laboratory organization - Will assist with image acquisition and analysis (micro computed tomography, light...

  • Bft - Temporary Staff/executive Assistants Needed

    3 weeks ago

    Boston, United States Massachusetts General Hospital(MGH) Full time

    **BFT - TEMPORARY STAFF/EXECUTIVE ASSISTANTS NEEDED FOR MGH** - (3293646) Are you an unemployed job seeker in the midst of a job search? A career changer attempting to transition into healthcare? A retiree seeking a second career? A stay-at-home parent preparing to reenter the workforce? Have you recently relocated to the Boston area? Bulfinch...

  • Program Administrator

    3 days ago

    Boston, Massachusetts, United States Tufts University Full time

    Overview The Department of Family Medicine (FM) is actively involved in medical education, research, and clinical care. The medical education includes learners who are high school students, undergrads, medical students from all four years of medical school, and residents.The Department is affiliated with and collaborates with four FM residencies: The Tufts...

  • Administrative Attorney

    3 months ago

    Boston, United States Housing Court Department Full time

    **ALL APPLICANTS MUST APPLY DIRECTLY THROUGH THE TRIAL COURT EMPLOYMENT PAGE LINKED BELOW.** **IF YOU APPLY THROUGH THE APPLY ONLINE LINK ABOVE ON THIS MASS CAREERS PAGE YOU **WILL NOT BE CONSIDERED** FOR THIS POSITION.** **PLEASE USE THE FOLLOWING LINK TO APPLY (CUT AND PASTE INTO YOUR BROWSER IF THE EMBEDDED LINK DOES NOT WORK)**: **Departmental Mission...

  • Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #37783 Salary: $20.00 Job Overview – Administrative Assistant: We are seeking a highly organized and efficient professional to handle our front desk and administrative duties in a dynamic healthcare environment. The role will involve managing communications, updating patient information, handling...

  • Administrative Assistant

    2 months ago

    Boston, Massachusetts, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #37783 Salary: $20.00 Job Overview – Administrative Assistant: We are seeking a highly organized and efficient professional to handle our front desk and administrative duties in a dynamic healthcare environment. The role will involve managing communications, updating patient information, handling...

  • Administrative and Events Specialist

    2 months ago

    Boston, United States The Hollister Group Full time

    Administrative and Events Specialist Our client, a well-known Higher Education Institution, is seeking an energetic, detail-oriented Administrative/Events Specialist to manage and support the front office of a large department onsite. This position is temporary for 2-3 months with the potential for extension and starts immediately.Compensation: $23-25 per...

  • Administrative and Events Specialist

    4 weeks ago

    Boston, United States The Hollister Group Full time

    Administrative and Events Specialist Our client, a well-known Higher Education Institution, is seeking an energetic, detail-oriented Administrative/Events Specialist to manage and support the front office of a large department onsite. This position is temporary for 2-3 months with the potential for extension and starts immediately.Compensation: $23-25 per...

  • Administrative and Events Specialist

    4 days ago

    Boston, United States The Hollister Group Full time

    Administrative and Events Specialist Our client, a well-known Higher Education Institution, is seeking an energetic, detail-oriented Administrative/Events Specialist to manage and support the front office of a large department onsite. This position is temporary for 2-3 months with the potential for extension and starts immediately.Compensation: $23-25 per...