Administrative Assistant

3 weeks ago

Reseda, United States Jewish National Fund Full time

**_If working for an organization that supports the land and people of Israel excites you, then join us and you needn't wait another minute to change the world_**

**Position overview**:
Jewish National Fund
- USA is looking for an Administrative Assistant to provide clerical and organizational support for the JNF Center of Excellence by meeting the administrative needs and goals related to the JNF Campaign. This is a full-time position that is based out of our Reseda, CA office.

**Job responsibilities**:

- Under the supervision of the Director, provides administrative support to multiple Jewish National Fund-USA professionals.
- Answer telephones providing customer service to donors, board, volunteers and the community-at-large
- Filing, fulfillment, and shipping
- Extensive donor database management and report creation utilizing Salesforce
- Generate reports and ensure accuracy of records
- Assist with scheduling meetings, calls and zoom meetings when needed
- Process and code event pledges, donations, and payments accurately and in a timely manner
- Manage event registration and preparation of materials, including name badges, pledge cards, seating, payments, and donations
- Assist with administrative duties and special projects as directed
- Correspondence, mail merges and general office support
- Process invoices and check requests for accounts payable
- Coordinate speaker schedules, travel and accommodations as needed
- Manage inventory of office supplies and place orders as needed
- Prepare board meeting notices and materials as directed
- General office organization and communication with property management or facilities manager as directed
- Assist on or run the technical aspects of Zoom meetings and webinars as needed
- Assist with follow-up after events
- Assist with set-up and break-down of events
- Assist with research of services provided and related and pricing of venues and vendors
- Misc. projects, as assigned (updating databases, research, etc.)
- Any other duties assigned by your supervisor

**You have**:

- BA/BS degree is preferred
- Superb interpersonal skills including communication and organizational skills
- Superior customer service and telephone etiquette
- Must be extremely dependable and be able to work quickly and accurately
- Ability to prioritize and multi-task projects in order to meet deadlines and manage activities of a busy office
- Must be flexible and able to accommodate last minute requests
- Must be very comfortable with technology.
- Strong computer skills (including Word, Excel, PowerPoint, Outlook, Zoom). Knowledge of Salesforce/database preferred, but we will train. Basic math/accounting skills are a must.
- Ability to work occasional nights and weekends
- Previous experience in development organization preferred
- Travel coordination experience preferred

**Perks**:

- Days off for all work-prohibitive Jewish holidays, in addition to the secular US holidays
- Top-notch healthcare (including dental and vision)
- Parental Leave policy
- Employer-paid life insurance
- Employer-paid short and long-term disability
- 403(b) with generous employer contribution

**Compensation**:
$40,000- 43,000

Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role.

**WHAT WE DO**

Jewish National Fund strives to bring an enhanced quality of life to all of Israel's residents and translate these advancements to the world beyond. JNF is "greening" the desert with millions of trees, building thousands of parks across Israel, creating new communities and cities for generations of Israelis to call home, bolstering Israel's water supply, helping develop innovative arid agriculture techniques and educating both young and old about the founding and importance of Israel and Zionism. JNF is the single largest provider of Zionist programs in the U.S. Its work is divided into seven program areas: Forestry & Green Innovations, Water Solutions, Community Building, Zionist Education & Advocacy, Research & Development, Heritage Sites, and Disabilities & Special Needs.

**SINCE 1901, JNF HAS**:

- Planted more than 250 million trees
- Built over 250 reservoirs and dams
- Developed over 250,000 acres of land
- Created more than 2,000 parks
- Provided the infrastructure for over 1,000 communities
- Connected thousands of children and young adults to Israel and their heritage

Jewish National Fund prides itself on honoring the pioneers of the past and celebrating their spirit by continuing the pioneering tradition in the areas of technology, environmental progress, community development, water renewal and building the land of Israel for many years to come.

Jewish National Fund affirms the bonds of the Jewish family with their strength of unity, the understanding that each member can make a difference and the collective power to build prosperity, develop innovative solutions and promote the greater good.

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