Administrative Assistant

2 months ago

Portsmouth, United States HAVEN Full time

HAVEN
Position Description

Administrative Assistant

**SUMMARY**
This multifaceted position provides general office, financial, and business administrative support to the organization. This is a full-time, in-person position located in our Portsmouth, NH office.

**RESPONSIBILITIES**
- Perform receptionist duties as the first point of contact for visitors and callers. Answer, screen, and transfer phone calls, as appropriate, and greet all visitors in a professional manner.
- Create, organize, and maintain general files, contact and mailing lists, resource manual, and inventories.
- Collect, open, scan, and disseminate mail. Record and respond to documentation, as necessary.
- Respond to and resolve administrative inquiries.
- Coordinate and schedule travel, meetings, and appointments for management as requested.
- Prepare agendas and record and distribute meeting minutes for various committees/Boards.
- Maintain and order office supplies, anticipating needs for all locations.
- Coordinate maintenance of general office equipment and communicate with service providers.
- Little Green Light (LGL) data entry and reporting with Finance Director and assist in reconciling each month
- Vela Reporting back up for Finance and Administration reports
- Maintain, inventory and prepare for reconciliation of Gift Card spreadsheet with Finance Director
- Monthly physical review/audit of Gift Cards at each location
- Website donations receipts
- Town funding processing with the Office Manager
- Maintain an organized and clean office environment.
- Perform other related duties as assigned.
- Travel to Post office & bank required

**PREFERRED SKILLS**
- Strong organizational skills and attention to detail.
- Proactive mindset with ability to prioritize work and follow through on projects.
- Must be flexible, pleasant, and able to interact well and positively with people of diverse backgrounds.
- Comfortable handling confidential information.
- Proficient in Microsoft Office Suite or related software, including databases, with aptitude to learn new software and systems. Experience with donor databases is a plus.
- Competent with electronic communications, document revisions, mail merge functions, form creation, and spreadsheets.
- Basic understanding of clerical procedures and systems such as recordkeeping and filing.
- Experience developing internal processes and filing systems.
- Excellent verbal and written communication skills.
- Great interpersonal and customer service skills.
- Self-motivated with the ability to work independently as well as part of a team.

**EDUCATION AND EXPERIENCE REQUIREMENTS**
- High school diploma required, and three years of administrative experience preferred
- Knowledge of Microsoft Office Suite

A valid driver’s license and/or reliable transportation and proof of auto insurance required. Completion of Criminal and Driver’s Record Check required for hire.
- From HAVEN’s inception, Diversity, Equity & Inclusion have always been key to our success. We are an Equal Opportunity Employer and our employees are people with different strengths, experiences, and backgrounds, who share a passion for improving people's lives. Diversity includes race, gender identity, age, disability status, veteran status, ethnicity, sexual orientation, socioeconomic status, religion, and many other parts of one’s identity. Diversity, Equity, and Inclusion are everyone's responsibility._

**STATUS OF POSTION**
Hours per week: 40

Reports to: Office Manager

Salary non-exempt position $41,600 per year (or $20.00 per hour) with benefits that include health, dental, Short term disability, travel reimbursement, Employee Assistance Program 403(b) with match and generous paid time off.

Pay: $41,600.00 per year

**Benefits**:

- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Portsmouth, NH 03801: Relocate before starting work (required)

Work Location: In person

  • Administrative Assistant

    2 weeks ago

    Portsmouth, Virginia, United States Carda Health Full time

    [Office Assistant / Fully Remote] - Anywhere in U.S./ Competitive pay - As an Administrative Assistant you'll: Schedule and confirm virtual appointments, manage patient records, and coordinate follow-up communications; Assist with daily administrative tasks including call & email management and data entry; Maintain and update patient records in compliance...

  • Administrator Assistant

    3 weeks ago

    Portsmouth, United States Jewish Museum & Cultural Center Full time

    Job DescriptionJob DescriptionWe are seeking an Administrator Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and...

  • Administrative Assistant

    2 months ago

    Portsmouth, United States Port City Nissan Full time

    Job DescriptionJob DescriptionAre you looking for an exciting opportunity to showcase your administrative skills? Look no further! Port City Nissan, a prominent auto dealership in Portsmouth, NH, is currently seeking a full-time Administrative Assistant to join our dynamic team.BECOMING ONE OF OUR ADMINISTRATIVE ASSISTANT$17 to $22 per hourMedical, dental,...

  • Administrative Assistant

    2 weeks ago

    Portsmouth, United States FirstLight Fiber, Inc Full time

    Job DescriptionJob DescriptionAbout Us: FirstLight, headquartered in Albany, New York, provides fiber-optic data, Internet, data center, cloud and voice services to enterprise and carrier customers throughout the Northeast connecting more than 13,000 locations in service with more than 125,000 locations serviceable by our more than 25,000-route mile network....

  • Administrative Assistant

    1 week ago

    Portsmouth, United States FirstLight Fiber, Inc Full time

    Job DescriptionJob DescriptionAbout Us: FirstLight, headquartered in Albany, New York, provides fiber-optic data, Internet, data center, cloud and voice services to enterprise and carrier customers throughout the Northeast connecting more than 13,000 locations in service with more than 125,000 locations serviceable by our more than 25,000-route mile network....

  • Dental Administrative Assistant

    6 days ago

    Portsmouth, United States Morrison Dental Group Full time

    **Morrison Dental Group is seeking to hire a Dental Administrative Assistant to work in our Portsmouth office.** - **Earn $18+/hour - pay is based on experience.**_ Full Time benefits for an Administrative Assistant working at least 32 hours at Morrison Dental Group include: - 120 hours PTO - Holiday pay - Health Insurance Benefits - Dental discounts for...

  • Administrative / Medical Assistant

    3 weeks ago

    Portsmouth, United States Pain Specialty Group Full time

    Pain Specialty Group is a busy growing specialty medical practice, looking for a full time medical office assistant to join our administrative team. Specifically, we are looking for a friendly, outgoing person who can relate well to co-workers and patients and who is familiar with health insurance and medical terminology. We offer a competitive salary and...

  • Legal Administrative Assistant

    1 month ago

    Portsmouth, United States Pierce Atwood Full time

    Legal Administrative Assistant [Patent] - Portsmouth, NH Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Patent Practice Group. **Responsibilities Include**: - Opening new client matters - Maintaining electronic patent prosecution files - Managing the signature workflow for formal documents (e.g., declarations,...

  • Legal Administrative Assistant

    6 days ago

    Portsmouth, United States Pierce Atwood Full time

    Legal Administrative Assistant [Patent] - Portsmouth, NH Pierce Atwood LLP seeks an experienced legal administrative assistant to join our Patent Practice Group. **Responsibilities Include**: - Opening new client matters - Maintaining electronic patent prosecution files - Managing the signature workflow for formal documents (e.g., declarations,...

  • Administrative Assistant w. DoD Clearance

    1 week ago

    Portsmouth, United States CTR Corporation Full time

    CTR Group is seeking an ADMINISTRATIVE ASSISTANT with Active DoD Clearance for a Government Contractor in Portsmouth , VA, at Norfolk Naval Shipyard. Immediate opening and urgently hiring! PAY RANGE: $20.00 - $25.00 per Hour What We Offer: · Weekly Pay – you receive a paycheck every week · Comprehensive Benefits Package · Safety First!...

  • Administrative Assistant w. DoD Clearance

    1 week ago

    Portsmouth, United States CTR Corporation Full time

    CTR Group is seeking an ADMINISTRATIVE ASSISTANT with Active DoD Clearance for a Government Contractor in Portsmouth , VA, at Norfolk Naval Shipyard. Immediate opening and urgently hiring! PAY RANGE: $20.00 - $25.00 per Hour What We Offer: · Weekly Pay – you receive a paycheck every week · Comprehensive Benefits Package · Safety First!...

  • Museum Administrator

    3 weeks ago

    Portsmouth, United States Jewish Museum & Cultural Center Full time

    Job DescriptionJob DescriptionPosition: Museum AdministratorReports to: President, Museum Board of Directors                         Job Type: Part timeWork Schedule: 12 hours per week( Min)  Flexible schedule will include some  evenings and weekends to correspond with hours of operations and programs. Position Description:  The...

  • Compliance Administrator

    2 days ago

    Portsmouth, United States FedPoint Full time

    Are you detail-oriented and passionate about ensuring organizational compliance, along with customer service excellence? We are looking for a Compliance Administrator to join our dedicated Compliance Department. In this role, you will support various compliance activities, handle legal documents, respond to internal and external inquiries, and collaborate on...

  • Administrative Coordinator I

    1 month ago

    Portsmouth, United States City of Portsmouth Full time

    **General Statement of the Job & Essential Functions**: **GENERAL STATEMENT OF JOB** Under general supervision, this position performs a variety of administrative functions, to include preparing and/or maintaining communications, correspondence, forms and department, financial and personnel reports. Reports to the City Manager. **ESSENTIAL JOB...

  • System Administrator III

    1 week ago

    Portsmouth, United States Battelle Memorial Institute Full time

    Battelle delivers when others cant. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clientswhether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals with diverse...

  • Family Engagement Administrator

    1 week ago

    Portsmouth, United States Sylvan Learning of Portsmouth Full time

    GENERAL SUMMARYThe Family Engagement Administrator position supports the Director of Family & School Involvement in managing the schedules and parent contact for our multi-center operations and helping to enroll new and returning Sylvan students.The administrator also liaises with the Sylvan Contact Center to manage leads, complete follow-up tasks for booked...

  • Senior Systems Administrator

    3 weeks ago

    Portsmouth, United States WIN Waste Innovations Full time

    WIN Waste Innovations is a waste management company committed to delivering essential waste management solutions to customers and communities supported by our team of 2,100 employees. We believe in preserving our environment for future generations while providing for today's needs. WIN Waste Innovations is a vertically integrated business with a platform of...

  • System Administrator III

    3 weeks ago

    Portsmouth, United States Battelle Memorial Institute Full time

    Battelle delivers when others can’t. We conduct research and development, manage national laboratories, design and manufacture products and deliver critical services for our clients—whether they are a multi-national corporation, a small start-up or a government agency. We recognize and appreciate the value and contributions of individuals with diverse...

  • Administrative Assistant PRN

    2 weeks ago

    Portsmouth, United States RehabCare Full time

    Facility Name: Southern Ohio MC Setting: OP FTE: PRN City/State: Portsmouth, OH Lifepoint Rehabilitation is a leading provider of acute inpatient rehabilitation services with more than 300 hospital-based rehabilitation units, medical/surgical and outpatient therapy settings and more than 30 joint venture inpatient rehabilitation hospitals across the...

  • Administrative Assistant PRN

    2 weeks ago

    Portsmouth, United States LifePoint Hospitals Full time

    Description Facility Name: Southern Ohio MC Setting: OP FTE: PRN City/State: Portsmouth, OH Lifepoint Rehabilitation is a leading provider of acute inpatient rehabilitation services with more than 300 hospital-based rehabilitation units, medical/surgical and outpatient therapy settings and more than 30 joint venture inpatient rehabilitation hospitals...