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Business Officer

2 months ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 000547

**Job Open Date**: 5/1/2024

**Application Review Begins**: 5/16/2024; open until filled

**Department Code (Name)**: ENMT (Materials Department)

**Percentage of Time**: 100%

**Union Code (Name)**: 99 - Non-Represented (PPSM)

**Employee Class (Appointment Type)**: Career

**FLSA Status**: Exempt

**Classified Indicator Description (Personnel Program)**: MSP

**Salary Grade**: Grade 25

**Hiring/Budgeted Salary Range**: $110,000 - $130,000/yr.

**Work Location**: Engineering II - 1355

**Working Days and Hours**: M-F; 8am - 5pm

**Benefits Eligibility**: Full Benefits

**Type of Remote or Hybrid Work Arrangement if applicable**:Hybrid (Both UC & Non-UC locations)

**Special Instructions**

**Department Marketing Statement**

The Materials Department at UC Santa Barbara was conceptualized and built around one central precept: that research is most effective in a collaborative, multidisciplinary academic environment. The approach has proved to be a Department hallmark. At UC Santa Barbara Materials, collaboration and collegiality are the norm and education is paramount. Our world-class faculty offers accredited programs leading to a Doctor of Philosophy (Ph.D.) in Materials. In addition to providing a wealth of research and educational opportunities in these areas, the Department offers an array of cross-cutting courses that cover the conceptual foundations of the field: the principles governing the growth and evolution of materials, the techniques used for characterization of the structure and properties of materials, and computational methods that enable precision materials design and analysis. The Materials Department is deeply committed to supporting a diverse cohort of students and researchers, and encourages and mentors students from all backgrounds to develop as scholars and professionals. The Department adheres to the University of California Diversity statement that underscores the importance of educating a diverse population. The Department is well aware that diverse research teams improve our ability to innovate and solve problems effectively. Materials at UC Santa Barbara is world renowned yet retains the spirit and excitement of a growing institution, with research programs constantly evolving and new initiatives emerging. The future looks very promising. We invite you to be part of it at UC Santa Barbara.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

**Brief Summary of Job Duties**

Under the general direction of the Materials Department Chair, the Business Officer directs and supervises administrative affairs, financial affairs, student affairs, human resources, space resources, contract and grant administration and technical support for the Department of Materials. Provides high-level management support and consultation to the Chair. Ensures operations of the department meet applicable policies and procedures and audit requirements. Requires effective communication, time management, professionalism, and ability to effectively manage multiple high-level management tasks with confidentiality.

**Required Qualifications**
- Bachelor's degree in a related field and/or equivalent experience/training.
- 4-6 years experience in personnel management and familiarity with personnel policies pertaining to represented and non-represented employees as well as exempt and non-exempt employees.
- 4-6 years of strong financial analysis skills including strong knowledge of policies pertaining to different funding types, expenditure allowability, and reporting techniques and requirements
- 4-6 years of strong computer skills with the ability to navigate the ever-changing landscape of organization-specific platforms.
- 4-6 years of ability to manage multiple high-level sensitive tasks simultaneously, with professionalism, and confidentiality.
- 4-6 years of understanding of space and resource management, including laboratories, multi-user facilities, and general office space.
- 4-6 years of ability to evaluate and implement computing policies and procedures, as well as recommend a course of action for departmental policy setting for computing resources.

**Special Conditions of Employment**
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment

**Job Functions and Percentages of Time**:
Management Support - 30%: Operating with a high level of independence, serves as the Business Officer for the Department of Materials with broad responsibilities in managing, planning and administering all aspects of the operation of the department. Provides full range of administrative services in the following areas: Human Resources for Staff and Academic Personne