Administrative Specialist I
3 weeks ago
**Introduction**:
**Make a Difference with DHSS**
Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.
We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.
**Summary Statement**:
This position is in the Accounting Unit, performing administrative functions for the Audit Unit manager and Senior Accountant, such as entering personnel timekeeping information, processing certified account statement requests, sending out completed audits, and tracking production records. This position also indexes scanned documents and is backup for the other Administrative Specialists in the unit and in the Director's office. The incumbent will utilize automated tools including the Delaware Child Support System (DECSS), DELJIS, Accurint, and other governmental systems. Typical contacts are with clients and internal/external agency staff for the purpose of coordinating and gathering information.
**Essential Functions**:
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
- Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
- Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
- Assures effective coordination of operational functions.
- Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
- Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use.
- Collects and compiles data to prepare reports and provide supporting documentation.
- Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
- Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
- May oversee or supervise lower level employees.
**Job Requirements**:
**JOB REQUIREMENTS for Administrative Specialist I***
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
- Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
- Six months experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
- Six months experience in using standard computer software programs for word processing, spreadsheets or databases.
- Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
**Conditions of Hire**:
Criminal background check: A satisfactory criminal background check is required as a condition of hire. The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.
DHSS does not provide employment-based sponsorship.
**Benefits**:
**Selection Process**:
**Accommodations**:
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.
-
Administrative Specialist I
3 weeks ago
New Castle, United States DelDOT Full timeIntroduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist I
4 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist Ii
4 weeks ago
New Castle, United States State of Delaware Full timeThis is the second level administrative specialist work organizing and coordinating administrative activities in support of a variety of operational areas. Positions assigned to this level report to an administrator typically responsible for a program area involving several functional areas or a statewide program operating from a central office for which the...
-
Administrative Specialist Ii
3 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist Ii
4 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist Iii
3 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist Iii
7 days ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist III
7 days ago
New Castle, United States DelDOT Full timeIntroduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Remittance Processing Specialist I
5 days ago
New Castle, Delaware, United States Deluxe Corporation Full timeThe Remittance Processing Specialist I Data Entry role is responsible for accurately inputting and correcting numeric and alpha information found on checks and deposit slips from various clients. Data entry operators may have access to Personal Ide Processing Specialist, Data Entry, Processing, Specialist, Technology
-
Administrative Specialist Ii
2 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist II
3 weeks ago
New Castle, United States DelDOT Full timeIntroduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
New Castle, United States Leonards Express Inc Full timeDescription: We are offering: - $20 to $22 an hour based on experience - Full time plus overtime - Shift is 11 am to close - Monday thru Friday, every other Saturday - Full benefits (health, dental, & vision) - Company paid life insurance - 401k with company match - Paid time off **Summary of** **Responsibilities** The Administrative Assistant & Scanner...
-
68G Patient Administration Specialist
4 weeks ago
New Castle, United States Army National Guard Full timeJob Description It takes a highly organized and efficient professional to manage day-to-day operations in military medical facilities. As a Patient Administration Specialist for the Army National Guard, you will supervise and perform administrative duties to maintain accurate records and manage hospital operations, so patients can receive proper care. In...
-
68G Patient Administration Specialist
3 weeks ago
New Castle, United States Army National Guard Full timeJob Description It takes a highly organized and efficient professional to manage day-to-day operations in military medical facilities. As a Patient Administration Specialist for the Army National Guard, you will supervise and perform administrative duties to maintain accurate records and manage hospital operations, so patients can receive proper care. In...
-
Administrative Specialist III
3 weeks ago
New Castle, United States DelDOT Full timeIntroduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
-
Administrative Specialist II
4 weeks ago
New Castle, United States DelDOT Full timeSummary Statement The person in this position provides administrative support to our care coordination unit. The position is responsible for tracking information, scheduling meetings, setting up meeting guest speakers, preparing minutes, preparing and sending unit communication, supporting human resource tasks such as submitting job postings and...
-
HR Administrative Specialist
3 weeks ago
New Castle, United States Goodwill of Delaware and Delaware County Full timeHuman Resources Administrative Specialist - Part Time **Location**: New Castle, DE **Pay Rate**: $17 to $21 depending on Skillset and previous HR experience. Human Resource experience recommended. New Castle County Office of Human Resources has a need for a part-time HR Administrative Specialist. **Some examples of work to be performed are**: -...
-
Social Service Specialist I
4 days ago
New Castle, United States State of Delaware Full timeA class incumbent is responsible for interviewing, making recommendations and assisting clients in utilizing available resources to meet personal, social, health and economic needs in order to develop their self sufficiency. **Essential Functions**: Essential functions are fundamental, core functions common to all positions in the class series and are not...
-
Social Service Specialist I
1 month ago
New Castle, United States DelDOT Full timeSummary Statement A class incumbent is responsible for interviewing, making recommendations and assisting clients in utilizing available resources to meet personal, social, health and economic needs in order to develop their self sufficiency. Essential Functions Essential functions are fundamental, core functions common to all positions in the...
-
Child Support Specialist I
3 weeks ago
New Castle, United States State of Delaware Full time**Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...
