Construction Administrator

**Overview**:
We are seeking a detail-oriented and organized individual to join our team as a Construction Administrator. In this role, you will provide essential administrative support to our construction department, assisting with daily tasks, project management, documentation, and inventory management.

**Schedule**:

- 3 days a week, 8:30-4:40

**Key Responsibilities**:

- Provide comprehensive administrative support to the Construction Department, ensuring smooth operation of day-to-day activities.
- Assist in managing the project calendar, tracking project progress, and updating stakeholders accordingly.
- Organize and prepare project closeout documentation to ensure projects are completed efficiently and in compliance with regulations.
- Record accurate meeting minutes for internal and client meetings, ensuring all important details are captured and disseminated effectively.
- Aid in the issuance of change orders and lien waivers, maintaining records to facilitate project transparency and accountability.
- Assist in tracking subcontractor payments and hard cost purchases to ensure timely and accurate financial management.
- Support the management of subcontractor agreements and insurance compliance tracking, maintaining up-to-date records and documentation.
- Collaborate with the Construction Department to organize and track inventory of supplies and materials, optimizing resource allocation and minimizing waste.
- Assist in managing deliveries, coordinating logistics to ensure timely and efficient receipt of necessary materials and equipment.

**Qualifications**:

- Associates Degree or equivalent
- Proven experience in administrative roles, preferably in the construction industry.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organizational skills with keen attention to detail.
- Excellent communication and interpersonal abilities.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Familiarity with construction terminology and processes is a plus.
- Experience with project management software is an advantage.
- Driver's License

**Job Type**: Part-time

Pay: $20.00 - $22.00 per hour

Expected hours: 20 - 25 per week

Schedule:

- 8 hour shift

Ability to Relocate:

- Mattituck, NY 11952: Relocate before starting work (required)

Work Location: In person