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Administrative Coordinator

4 months ago

Mattituck, United States AMP Architecture PLLC Full time

Coordinate and schedule meetings, appointments, and project deadlines
- Manage document control by organizing and maintaining project folders and files
- Provide customer service to clients
- Assist with preparation of proposals and contracts
- Generate invoices and record payments
- Coordinate weekly department office supply orders
- Track leads and assist with intake processes
- Prepare summary reports for the Operations Manager and project teams
- Assist with other administrative tasks and special projects as needed

**Requirements**:

- Associates Degree (Business Administration, Architecture, or related field preferred)
- Proven experience in an administrative support role, preferably in the architecture or construction industry
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Strong organizational and time management skills with keen attention to detail
- Excellent communication and interpersonal skills
- Ability to work independently and collaboratively in a fast-paced environment
- Experience with scheduling, invoicing, and customer service
- Knowledge of architectural terminology and processes is a plus

**Software Requirements**:

- Proficient in Microsoft Office
- Proficient in Excel (Google Sheets/Docs a plus)
- Proficient in Adobe Acrobat

Pay: $23.00 - $25.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Mattituck, NY 11952: Relocate before starting work (required)

Work Location: In person