Asst Business Spec

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success. Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices. The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The function of the Fiscal Services Division (FSD) is to support the mission critical research of Brookhaven National Laboratory (BNL). FSD provides Payroll, Accounts Payable, General Accounting, Financial Reporting and Travel Services support to the Laboratory. The open position is an Assistant Business Specialist position in the Travel Services area of the Division.

The mission of the Travel Office is to provide support for foreign and domestic travel for Brookhaven National Laboratory administrative professionals, employees and guests.

Essential Duties and Responsibilities:

- Assist administrative professionals, employees, and guests with travel bookings via Concur.
- Create and update profiles in Concur for administrative professionals, employees and guests.
- Review daily reservations with Sabre to ensure accuracy and compliance with travel.
- Maintain USBank Credit Cards for employees, includes monitoring of accounts and running reports.
- Work with administrative professionals, employees, and guests to reserve Direct Bill Rental Cars and local hotels.
- Update Concur, USBank and distribution lists to add new employees and terminations.
- Working with the Travel Supervisor, develop and implement a training plan for the administrative staff to support travel knowledge throughout the Lab.
- Support the process improvement of the interface with Lab administrative professionals which includes developing relationships and training lab administrative professionals on Travel related issues and other issues relevant to the position.
- Support internal and external travel audits as required.
- Working with the Travel Supervisor, ensures adherence to all BNL and DOE business rules, allowable cost monitoring, and compliance.
- In consultation with Travel Supervisor, respond to customer inquiries and address customer needs.
- Other tasks and responsibilities as designated by the Travel Supervisor.

Required Knowledge, Skills, and Abilities:

- Bachelor’s degree in business, or other relevant field, or equivalent experience, generally on the basis of 2:1 (experience:college) years.
- Proficiency in Adobe Acrobat and MS Office 365 to include Excel, Outlook, PowerPoint, SharePoint, Teams, and Word.
- Skilled with PeopleSoft Financials or other ERP systems, Concur.
- Ability to operate in a team environment and be able respond quickly to requests from the Travel Supervisor and Lab Departments.
- Skilled at establishing positive working relationships at all levels, both internal and external. Sets a positive example for productive teamwork.
- Ability to juggle multiple priorities and tasks.

Preferred Knowledge, Skills, and Abilities:

- Sabre or Sabre equivalent.
- Flexible team player who is able to interact and establish positive working relationships at all levels.
- Ability to identify and resolve problems within own area of responsibility.
- Must be self-motivated, resourceful, and organized, taking ownership of all assigned work.
- Proven ability to take initiative, work independently and under pressure to handle routine and non-routine matters in accordance with established procedures and guidelines.
- Excellent organization and communication skills.
- Ability to balance, prioritize, and effectively manage one’s own time to deliver results and meet deadlines.

Environmental, Health & Safety Requirements:

- Computer/keyboard work is an essential duty.

Compensation:
Other Information:

- There is a possibility of remote employment in this role. If fully remote, then mínimal travel to the Lab may be required.

Equal Opportunity/Affirmative Action Employer