Veterinary Inventory Manager

2 weeks ago

Elgin, United States Elgin Veterinary Hospital Full time

We are seeking a detail-oriented and organized individual to join our veterinary team as an Inventory Manager. The Inventory Manager will play a crucial role in ensuring the smooth operation of our clinic by managing and maintaining our inventory of medical supplies, pharmaceuticals, and equipment. This position requires a combination of administrative skills, inventory management expertise, and a passion for animal care.

**Responsibilities**:
**Inventory Management**:

- Maintain accurate records of all veterinary supplies, medications, including controlled substances, and equipment.
- Monitor inventory levels and reorder supplies as needed to ensure adequate stock levels.
- Conduct regular audits to verify inventory accuracy and identify discrepancies.
- Implement inventory control procedures to minimize waste and reduce costs.

**Procurement and Purchasing**:

- Research suppliers and negotiate pricing to obtain the best value for veterinary supplies.
- Place orders for supplies and medications in a timely manner to prevent stockouts.
- Coordinate with vendors to resolve any issues with orders, deliveries, or product quality.
- Track orders and shipments to ensure timely delivery and receipt of goods.

**Quality Control**:

- Inspect incoming shipments for accuracy and quality.
- Verify expiration dates and ensure proper storage of medications and vaccines.
- Identify and report any damaged or expired products for replacement or disposal.

**Collaboration**:

- Work closely with veterinarians, veterinary technicians, and other staff to understand inventory needs and preferences.
- Communicate effectively with team members to ensure awareness of inventory status and upcoming needs.
- Collaborate with clinic management to develop and implement inventory management policies and procedures.

**Documentation and Reporting**:

- Maintain organized records of inventory transactions, including receipts, invoices, and inventory counts.
- Generate regular reports on inventory levels, usage trends, and cost analysis.
- Analyze data to identify opportunities for process improvement and cost savings.

**Training and Compliance**:

- Train staff on proper inventory procedures, including ordering, receiving, and restocking.
- Follow OSHA compliance and DEA protocols.
- Ensure compliance with regulatory requirements for handling and storage of veterinary medications and controlled substances.
- Stay informed about industry trends and best practices in veterinary inventory management.

**Qualifications**:

- Previous Veterinary experience required
- Prior experience in inventory management
- Knowledge of veterinary medications, supplies, and equipment
- Strong analytical skills and attention to detail
- Excellent communication and interpersonal skills
- Proficiency with inventory management software and Microsoft Office Suite
- Ability to work independently and prioritize tasks
- Flexibility to adapt to changing priorities and deadlines.
- Commitment to providing exceptional care for animals and supporting the mission of our company.

Benefits: We offer amazing benefits such as 401k match, health, vision, dental insurances, PTO, paid parental leave and purr-ental leave, great pet care discounts, and so much more

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