Sevis Data Management Specialist

3 weeks ago

Madison, United States University of Wisconsin–Madison Full time

**Job Summary**:
International Student Services (ISS) seeks a technologically adept individual committed to student data privacy, immigration compliance, and data integrity who thrives in a fast-paced, high-demand environment. This position is highly collaborative and requires strong communication and organizational skills.

The SEVIS Data Management Specialist manages the batch software solution (Terra Dotta) and overall federal compliance reporting between the U.S. Department of Homeland Security's Student and Exchange Visitor Information System (SEVIS) and UW-Madison's PeopleSoft Student Information System (SIS). This includes routine data review, audits, and reporting to mitigate compliance and data integrity risk to the University. The SEVIS Data Management Specialist will serve as a Designated School Official (DSO) and Alternate Responsible Officer (ARO) to manage queries, reports, and process F/J student immigration requests such as legal name change and change of status from F/J. This position will be the primary liaison between ISS and Department of Information Technology and the Registrar's Office.

This position reports to the assistant director for compliance and is an essential member of the Compliance Team (6 staff) within the ISS office (21 staff). The Compliance Team is responsible for the accurate and timely processing of immigration document requests for students seeking F-1 or J-1 student immigration status, ensuring data integrity in all systems, and providing technical expertise in Terra Dotta. ISS serves over 7,000 F/J nonimmigrant students and over 1900 alumni on post-completion employment authorization, in addition to the J-1 student intern program. We utilize Terra Dotta ISSS batch software to maintain F/J international student compliance and communications.

Note: We currently use Classic Terra Dotta ISSS. This position will be responsible for the adoption of the new user interface in the next 1-2 years.

This position may be eligible for a one-time relocation allowance.

**Responsibilities**: Assists the IT team in the design, development, build, and maintenance of database systems and environments to ensure data security and integrity. Helps develop related policy, procedures, and training.
- 20% Assists in the development of data architectures and database management policies and standards
- 20% Assists in the identification and resolution of data issues and upholds database-use guidelines
- 10% Assists in the installation, configuration, maintenance, backup, restoration, and performance-tuning of databases
- 10% Implements routine security measures to safeguard digital information
- 10% Monitors and analyzes database audit tables and logs and provides routine data warehousing support and data extraction
- 10% Assists in identifying, developing, and facilitating unit staff training opportunities in the effective utilization of databases
- 10% Monitors regulations and activities to ensure institutional compliance with governmental agencies and institutional policies

**Tasks**:

- Participate in regular ISS staff and advising check-in, International Division, Compliance Team, and Terra Dotta User Group meetings;
- Audit SIS, SEVIS, and Terra Dotta data for consistency, initiate solutions; run regular reports for compliance, service operation updates, and IIE Open Doors;
- Serve as Designated School Official (DSO) and Alternate Responsible Officer (ARO); process immigration document updates and requests for all F/J students, such as legal name change and change of U.S. immigration status;
- Serve as primary contact for Terra Dotta ISSS, DoIT, Registrar, DAPIR, State Archives to maintain institutional compliance with federal, state, system, and campus policy;
- Ensure data integrity, cybersecurity;
- Coordinate SEVIS registration batch reporting process, regular address and status updates, and communication strategies, in compliance with U.S. Department of Homeland Security regulations;
- Coordinate regular SEVIS data scraping and monitoring, including communication to students and initiating data correction requests as needed;
- Monitor database functionality, data feeds, and batch processing; validate data; troubleshoot errors in coordination with the Terra Dotta vendor, DoIT, ISS staff, and Terra Dotta users;
- Serve as the primary coordinator for Terra Dotta ISSS solution and liaison with DoIT to support uninterrupted data flow, secure user permissions, and provide expertise in Terra Dotta at UW-Madison;
- Coordinate ISS staff access permissions to relevant campus IT systems (SIS, Foundation, etc.), including on-/off-boarding processes and trainings; manage shared ISS storage solutions (Box, Google Drive, SharePoint).
- Manage minimum credit limit adjustments for approved RCLs; coordinate SIS full-time enrollment requirements and service indicators with Registrar and ISS staff, document business processes and exceptions;
- Coordinate hardware for ISS staff and unit operations;

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