Business and Finance Manager

4 weeks ago

West Norriton, United States Magic Memories Early Learning Schools Full time

**Summary/Objective**:The Finance and Business Manager is primarily responsible for the effective and efficient management of finance, accounting, and general office operations. This position is responsible for the Magic Memories Financial Department. Duties encompass coordination of business, accounting and finance functions, including oversight of accounts payable and receivables, purchasing, vendor management, financial reporting, and risk management.

**Essential Functions**:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Finance & Accounting**:

- Supervises the Financial Department for the organization including direct supervision of the Marketing Specialist, the Staff Accountant and Bookkeeper/ Billing Specialist.
- Develops, implements, and manages financial, accounting, and budgetary systems and procedures to ensure consistency and accuracy of financial records in accordance with generally accepted accounting principles (GAAP).
- Establishes and supports in maintaining the company's accounting practices and procedures, the timely preparation of its financial reports and the adherence to internal controls.
- Maintains the proper accounting and budgetary controls in accordance with organization policies and guidelines. Assures accurate and timely fund balances in all fund accounts.
- Reviews accounts receivable, customer invoices, deposits, vendor bills, vendor payments and other transactions.
- Reviews general ledger accounts monthly and prepares and adjusts journal entries to ensure all business transactions are recorded correctly.
- Identifies opportunities to reduce costs and increase revenue. Negotiates contracts with suppliers
- Develops and implements fiscally responsible short and long-term budgets and financial plans; collaborates on the annual tuition increase process.
- Analyzes procedures on an ongoing basis and recommends changes to develop and implement best accounting practices. Develops and provides trainings on financial procedures.
- Performs credit and collection functions, as necessary.

**Financial Statements & Reporting**
- Prepares, maintains, and/or verifies a variety of accounting, financial, and statistical reports, records, ledgers, logs, and files; gathers, assembles, tabulates, enters, checks, verifies, balances, adjusts, records, and files financial data; codes data according to prescribed accounting procedures; reviews information to ensure accurate reporting; resolves discrepancies; establishes and maintains various files and records.
- Prepares monthly financial statements for the President, VP of Programs, Regional Directors, and Directors. Supports in developing and tracking Key Performance Indicators and Key Areas of Responsibilities.
- Analyzes, interprets and communicates operating results in comparison with budgets, operating policies and trends. Forecasts organizational cash flow and analyzes growth opportunities.
- Supervises month-end and year-end close processes, including reconciliations of the general ledger and subledgers, updating financial spreadsheets and confirming accuracy of entry.
- Prepares and plans for quarterly and annual taxes & reporting.
- Prepares for and assists with reporting, organizational audits, provides supporting schedules, and ensures compliance with all external deadlines.
- Maintains all contracts and grants information including tracking systems, due dates. Submits reports and ensures compliance with grants and contract requirements
- Assists in creating leases, contracts, subcontracts, awards, grants and vendor agreements.

**Office Administration**
- Serves as the liaison with vendors and effectively manages vendor relationships related to cleaning and maintenance, office administration, audit, taxation, legal, regulatory, risk management, insurance, and cash management issues.
- Manages buildings and office equipment & systems; ensures equipment is maintained and in working order.
- Maintains an inventory of company-owned equipment, tools, vehicles, and other company property.
- Maintains an inventory of office supplies; orders supplies as needed.
- Manages the vehicles in the company, including repair, maintenance, driver records and gas cards.
- Oversees all program expenditures for classrooms and programs, including paper goods, cleaning supplies, educational materials, furniture and equipment, etc. Assists VP of Programs and Operations Assistant in purchasing equipment and materials.
- Provides risk management support, including evaluating risks facing the organization to ensure that property and activities are adequately insured. Reviews organization insurance coverage and policies. Presents insurance coverage and broker recommendations to the President and serves as the primary liaison with insurance brokers, coordinates information, handles annual renewals and negotiates rates and terms.

**Competencies**
- Initiative - takes action without being ask

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