Human Resources Operations Specialist

3 weeks ago

Iselin, United States ASCOT GROUP Full time

This is an opportunity to join Ascot Group - one of the world’s preeminent specialty risk underwriting organizations.

Designed as a modern-era company operating through an ecosystem of interconnected global operating platforms, we’re bound by a common mission and purpose: One Ascot. Our greatest strength is a talented team who flourish in a collaborative, inclusive, and entrepreneurial culture, steeped in underwriting excellence, integrity, and a passion to find a better way, The Ascot Way.

The Ascot Way guides our people and our organization. Our underwriting platforms collaborate to find creative ways to deploy our capital in a true cross-product and cross-platform approach. These platforms work as one, deploying our capital creatively through our unique Fusion Model: Client Centric, Risk Centric, Technology Centric.

Built to be resilient, Ascot maximizes client financial security while delivering bespoke products and world class service — both pre
- and post-claims. Ascot exists to solve for our clients’ brightest tomorrow, through agility, collaboration, resilience, and discipline.

**Position Overview**:
**Responsibilities**:
**HR Administration & Data**
- Responsible for all employee data, files and records including updating new hire and job change information.
- Create new accounts and manage access permissions for HR systems.
- Responsible for new colleague and intern onboarding and offboarding with a focus on a highly customer-centric experience.
- Ensure all colleagues are onboarded and offboarded by company, state, and federal standards.
- Support all immigration-related matters.
- Support HR-related compliance matters including training administration, document retention, policy research, and related process changes.
- Process and reconcile HR invoices and ensure proper filing.
- Respond to all Tier 1 level HR inquiries and monitor the HR inbox and physical mail.
- Maintain repository for all employee posting in Share Point
- Maintain process documentation with a focus on continuous process improvement.
- Ensure compliance with all data protection regulations.
- Train new hires and other HR system users on functionalities and new features.
- Export regular and ad hoc reports from our internal databases (for example, headcount and I-9 compliance reports)

**Benefits**
- Run benefits administration process and maintain a working knowledge of company's benefit plans, Open Enrollment process, including employee education and communication, and audits as needed.
- Oversee leave of absence administration by liaising with external vendors.

**Other**:

- Assists HR Department with various research projects and/or special projects and performs other duties as assigned.
- Commit to The Ascot Way: As a member of the HR organization, the HR Operations Specialist will embody The Ascot Way in his or her daily interaction with colleagues, fostering colleague engagement and development, collaboration, inclusivity, and individual accountability.

**Requirements**:

- Bachelor's degree or equivalent
- 3-5 years of prior HR experience
- Well-versed in Excel
- Exceptional written and verbal communication skills
- A high-achieving work ethic, actively identifying opportunities for process improvement
- Ability to manage multiple priorities in a fast-paced environment
- Attentive to details and deadlines
- Maintaining a curious mindset, always willing to learn new information
- Interest in a career in Human Resources
- Proven teamwork capabilities
- Sound judgment and problem-solving skills
- Strong relationship management and interpersonal skills

**This position may be filled at a different level, depending on experience**

**_Compensation _**

**_Company Benefits _**
- The Company provides a competitive benefits package that includes the following (eligibility requirements apply): _
- Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Life Insurance, AD&D, Work/Life Resources (including Employee Assistance Program), and more _
- Leave Benefits: Paid holidays, annual Paid Time Off (includes paid state /local paid leave where required), Short-term Disability, Long-term Disability, Other leaves (e.g., Bereavement, FMLA, Adoption, Maternity, Military, Primary & Non-Primary Caregiver) _
- Retirement Benefits: Contributory Savings Plan (401k)- #LI-Hybrid_

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