Department Secretary
3 weeks ago
**Job Summary**:
Under general supervision, transcribes consultation reports, maintains various records and provides general clerical support for the department.
**Essential Responsibilities**:
- Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
- Transcribes consultation reports, summaries, and instructions, utilizing transcribing machine and notes; distributes copies according to established policies and procedures.
- Types correspondence, memorandums and statistical reports pertaining to departmental activities, which may require extracting medical data from patient charts.
- Screens departmental telephone calls, gives information to patients and other callers, takes information, and relays calls as appropriate.
- Responds to requests for medical information requested by outside doctors, schools, and government agencies according to established polices and procedures.
- Sets up and maintains departmental logs and files; maintains and orders departmental supplies and medications, and may receive payment for services rendered or direct patients to make payments to appropriate area.
- Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members, and the public.
**Basic Qualifications**:
Experience
- High School Diploma/GED or equivalent.
- One year of relevant secretarial experience.
- Typing 40 wpm or as required by facility.
- Knowledge of Microsoft Word, PowerPoint, Excel, fax machine and calculator.
- Per the National Agreement, current KP Coalition employees have this experience requirement waived.
Education
- High School Diploma/GED or equivalent
License, Certification, Registration
- N/A
**Additional Requirements**:
**Preferred Qualifications**:
**Notes**:
- Shift may vary slightly based on operational need of department.
- This is an on call position, days and hours may vary.
PrimaryLocation : California,Panorama City,Panorama City Medical Offices 2
HoursPerWeek : 1
Shift : Day
Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat,
WorkingHoursStart : 01:30 PM
WorkingHoursEnd : 05:30 PM
Job Schedule : Call-in/On-Call
Job Type : Standard
Employee Status : Regular
Employee Group/Union Affiliation : B01|SEIU|Local 399
Job Level : Individual Contributor
Job Category : Administrative & Support Services
Department : Panorama City MOB #2 - Optical Dispensing-Reg Clinic - 0806
Travel : Yes, 50 % of the Time
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