Department Secretary

3 weeks ago


Panorama City, United States Kaiser Permanente Full time

**Job Summary**:
Under general supervision, transcribes consultation reports, maintains various records and provides general clerical support for the department.

**Essential Responsibilities**:

- Upholds Kaiser Permanentes Policies and Procedures, Principles of Responsibilities and applicable state, federal and local laws.
- Transcribes consultation reports, summaries, and instructions, utilizing transcribing machine and notes; distributes copies according to established policies and procedures.
- Types correspondence, memorandums and statistical reports pertaining to departmental activities, which may require extracting medical data from patient charts.
- Screens departmental telephone calls, gives information to patients and other callers, takes information, and relays calls as appropriate.
- Responds to requests for medical information requested by outside doctors, schools, and government agencies according to established polices and procedures.
- Sets up and maintains departmental logs and files; maintains and orders departmental supplies and medications, and may receive payment for services rendered or direct patients to make payments to appropriate area.
- Establishes and maintains courteous, cooperative relations when interacting with other personnel, Health Plan members, and the public.

**Basic Qualifications**:
Experience
- High School Diploma/GED or equivalent.
- One year of relevant secretarial experience.
- Typing 40 wpm or as required by facility.
- Knowledge of Microsoft Word, PowerPoint, Excel, fax machine and calculator.
- Per the National Agreement, current KP Coalition employees have this experience requirement waived.

Education
- High School Diploma/GED or equivalent

License, Certification, Registration
- N/A

**Additional Requirements**:
**Preferred Qualifications**:
**Notes**:

- Shift may vary slightly based on operational need of department.
- This is an on call position, days and hours may vary.

PrimaryLocation : California,Panorama City,Panorama City Medical Offices 2

HoursPerWeek : 1

Shift : Day

Workdays : Sun, Mon, Tue, Wed, Thu, Fri, Sat,

WorkingHoursStart : 01:30 PM

WorkingHoursEnd : 05:30 PM

Job Schedule : Call-in/On-Call

Job Type : Standard

Employee Status : Regular

Employee Group/Union Affiliation : B01|SEIU|Local 399

Job Level : Individual Contributor

Job Category : Administrative & Support Services

Department : Panorama City MOB #2 - Optical Dispensing-Reg Clinic - 0806

Travel : Yes, 50 % of the Time



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