Facilities Contracts and Projects Coordinator

2 weeks ago

Scottsdale, United States City of Scottsdale Full time

**City of Scottsdale**:
**Facilities Contracts and Projects Coordinator**:
**SALARY**
- $61,401.60 - $89,273.60 Annually

**LOCATION**
- Scottsdale, AZ

**JOB TYPE**
- Full-Time Regular

**JOB NUMBER**
- FY2324-00802

**DIVISION**
- PUBLIC WORKS

**DEPARTMENT**
- CONTRACT ADMINISTRATION

**OPENING DATE**
- 04/18/2024

**CLOSING DATE**
- 5/2/2024 11:59 PM Arizona

**Introduction**:

- Administers, coordinates, and maintains multiple service, commodity, and performance contracts and construction projects for a variety of different City departments and/or divisions. Work in a small collaborative team environment. This is for the **_Public Works Assignment_**, which oversees various public facilities infrastructure improvement projects, and contracted services. May be required to assist with Capital Improvement Projects.**Minimum Qualifications**:
**Education and Experience**
- High school diploma or General Educational Development (GED) equivalent.
- Three years of experience directly relating to contracts coordination within the scope of assignment.
- ** Preferred**: Two years of experience managing infrastructure and or tenant improvement construction projects.
- Any equivalent combination of education and/or job-related experience that meets the minimum qualifications may be substituted.

**Licensing, Certifications, and Other Requirements**
- Must possess and maintain a valid, unrestricted driver's license with no major citations within the past 39 months prior to the start date. The Arizona Department of Motor Vehicles requires that out of state driver's licenses must be surrendered within 10 days of relocating to the State of Arizona.
- Every person employed by the City of Scottsdale shall reside in the State of Arizona during his or her active employment by the City, regardless of whether the employee is approved to remote work.
- Other pertinent licenses and/or certifications may be required of some positions depending on department/section assignment._

**Essential Functions**:

- Performs duties and responsibilities commensurate with assigned functional area which may include, but are not limited to, any combination of the following:_
- Creates and evaluates Requests for Proposals and Invitations for Bids.
- Analyzes and reviews design plans, reports and blueprints.
- Conducts pre-bid, pre-construction, and other meetings throughout the contract process.
- Meets with City staff to determine project intent and scope of work; establishes project design requirements.
- Enforces contract specifications to ensure successful outcomes of the contracts.
- Determines conformance to local, State and Federal rules and regulations, including OSHA standards.
- Works with Purchasing on a continual basis from initiation of contracts through the purchasing phase, to the completion of the contract.
- Creates scopes of work for Energy Efficiency Upgrade, Architectural and Engineering services contracts and other facilities improvement contracts and projects
- Administers the selection process for vendors for service contracts, engineers and architects; manages all other processes throughout the duration of each contract.
- Administers the selection process for vendors for construction and maintenance projects, engineers and architects; manages all other processes throughout the duration of each project.
- Oversees and manages maintenance contracts and construction projects as needed.

**Work Environment/Physical Demands**:

- Depending upon the assignment, work may be performed primarily in the field or the office.
- Inspect construction sites to evaluate work as it progresses. Lift and transport materials including concrete and asphalt specimens, barricades, maps, blueprints and bid packages weighing up to 50 pounds.
- Lift, carry ladders, and climb ladders to access roof and other elevated areas; bend and stretch in order to access various areas of city buildings and sites.
- At critical junctures, works outside the boundaries of the normally scheduled work hours/days of the week to ensure proper management of ongoing projects.
- Muscular exertion and lifting.
- Exposure to dust, grease, noise, cramped areas, inclement weather, temperature extremes and unpleasant but not hazardous odors.
- Operate standard office equipment including a computer, commercial plotter, telephone, copy and fax machines requiring continuous and repetitive arm, hand, and eye movement.
- Travel to/from meetings and various locations.

**_
To view the full job description, work environment and physical demands, _**_click here_**_._**
- _
**Benefits Highlights**:
The City of Scottsdale offers a comprehensive benefits package including:

- 12 Paid Holidays, which includes 1 Floating Holiday
- Vacation Accrual; starts at 10.3 hours/month
- Sick Leave Accrual; 8 hours/month
- Medical (which includes behavioral health coverage), Dental and Vision Benefits
- City Paid Basic Life Insurance (equal to one times employee annual salary); option of Suppl

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