Assistant Manager, Surgery Education

2 weeks ago

Chicago, United States The University of Chicago Full time

Department

BSD SUR - Education

About the Department

Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University of Chicago Department of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale.

Many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including mínimally invasive surgery. In addition to our department's clinical work, our scientists pursue a diverse range of basic, translational, and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer, and immunotolerance.

This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.

Job Summary

In collaboration with the Department of Surgery’s Program Directors and Education Manager, the Assistant Manager of Surgery Education, manages the Otolaryngology - Head & Neck Surgery Residency program and Otology and Reconstructive Surgery fellowships. Responsible for accreditation, duty schedules, evaluation, recruitment, Match process, and orientation. Supports the recruitment and onboarding efforts of new team members. Ensures compliance with regulatory bodies.

**Responsibilities**:
- Functions as a liaison between residents, departments, faculty, administration, and outside institutions.- Independently communicates to outside organizations, including but not limited to ACGME and GME, in regards to complex regulatory matters.- Monitors and maintains program compliance, including MedHub and ACGME ADS management.- Conducts and records mid-year and year-end evaluations with trainees.- Researches, compiles, and analyzes data concerning program performance and submits proposals and presentations for program changes, expansions, and improvements.- Develops and monitors program budgets and processes reimbursements for trainees.-
- Prepares and maintains letters of agreement and malpractice extensions for off-site rotations.- Oversees onboarding and departure process, including completing paperwork and collecting University and UCM property from all departing residents and fellows.- Manages Education meetings, didactics, and events for the Section and Department.- Attends internal GME meetings and external development opportunities when available.- Provides cross-coverage for other Department of Surgery training programs when appropriate.- Supports the recruitment process, onboarding, and training of new Education Specialist hires.- Provides mentorship to current Education Specialists and takes on leadership roles in team efforts.- Participates in Departmental Education strategy initiatives as relevant.- Maintains program web pages and social media.- Maintains team resource folders, archives, and program handbooks.- Guides day-to-day operations of accredited and non-accredited residency and fellowship training programs and ensures compliance with organizations such as the American Council of Graduate Medical Education (ACGME) and Residency Review Committees (RRC).- Manages requirements of the training program, including accreditation, duty schedules, evaluation process, resident/fellowship recruitment, Match process, orientation and employees relations.- Reports and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.- Performs other related work as needed.

Minimum Qualifications

**Education**:
Minimum requirements include a college or university degree in related field.
- Work Experience:
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
- Certifications:

- Preferred Qualifications

**Education**:
- Bachelor's Degree in Business or related field.

**Experience**:
- Training and mentorship experience.- Experience in an academic medical center.

Preferred Competencies- Commitment to providing a high level of service and working in a team environment.- Excellent interpersonal, oral, and written communication skills.- Ability to handle sensitive and confidential situations and information with absolute discretion.- Ability to handle multiple tasks simultaneously and under tight deadlines.- Strong analytical and organizational skills.

Application Documents- Resume (required)- Cover Letter (required)

Job Family

Healthcare & Medical Services

Role Impact

Individual Contributor

FLSA Status

Exempt

Pay Frequency

Monthly

Scheduled Weekly Hours

40

Benefits Eligible

Yes

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Posting Statement

The University of Chicago is an

Affirmative Action/Equal Opportu

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