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Front Desk Coordinator-hq Long Beach Part Time

4 weeks ago

Long Beach, United States Traffic Management Inc. Full time

Overview:
**Job Summary**

The Front Desk Coordinator manages the reception desk and all activities related to the general office.** Temp 6 moths 12-5pm**

**Essential Duties**
- Greet vendors, customers and fellow team members
- Answer phones, receive and forward messages to the appropriate person
- Answer general questions about the company’s services and employment
- Manage all stamping, scanning, uploading and distribution of mail
- Manage Envoy, the company’s visitor and workplace platform / system
- Receive and sign for packages, inform the appropriate person of the arrival
- Handle all Fed Ex shipments - incoming and outgoing
- Maintain company fax inbox and distribute to appropriate Personnel/Department
- Restocking of supplies for all breakrooms and maintain coffee machines
- Maintenance and tidiness of assigned conference rooms
- Maintain organization of supply/mail room
- Maintain inventory of all office, kitchen and cleaning supplies
- Assist in creating requisitions and/or purchase orders
- Assist in drafting and proofreading of documents, as needed
- Assist in research for various projects, completing reports
- Assure discreet handling of all business
- Coordinate with Penn Records to schedule shred pick up
- Coordinate and maintain records of archived files with Penn Records
- Tracking Service and Rental Receipt inventory
- Manage updates of employee phone list
- Assist Executive Leaders with various projects and tasks, such as expense management, coordinating events, etc.
- Assist with mailing out invoices for Billing
- Assist Marketing with miscellaneous projects such as milestone celebrations and gifts
- Assist HR with employee files and other requests
- Manage the front desk schedule to ensure coverage at all times

**Responsibilities**:
**Required **Skills & **Knowledge**:

- Clear and effective communication in person and over the phone
- Outstanding customer service experience and the desire to assist people
- Service oriented with positive and upbeat attitude
- Basic computer skills
- Familiarity with standard office equipment such as phones, copy machines, scanners, fax machines, etc.

**Equipment Operated**:

- Basic office equipment - Computer, phone, copy machine, scanner, fax machine
- Scale

**Physical Requirements**
- Requires sitting for prolonged periods of time
- Requires lifting up 20 lbs
- Requires using hands to handle, control or lift objects
- Requires repetitive movement

Qualifications:
**Education and Experience**:

- High School Diploma (or equivalent) and 2 years of related experience

This job description is not intended to be all-inclusive, and employees will also perform other duties as assigned by management as required.

Traffic Management Inc. (TMI) reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied contract of employment.

**PAY**:

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