Office Manager

1 week ago

Oakbrook Terrace, United States The HAP Foundation Full time

**Summary of Position**

The Office Manager will oversee and coordinate the Foundation’s office duties and provide administrative support services to the Foundation. This position exemplifies, supports, and promotes the Foundation mission, values and service excellence standards, and consistently conducts oneself in a manner that promotes Foundation services in an effort to create knowledge, business, and revenue.

**Essential Duties and Responsibilities**
- Processes and enters donations and gifts into donor database
- Performs batch reconciliation into donor database
- Records contributions and donor related background information
- Creates, processes, and mails mail merges for tax acknowledgement letters and notification letters to families who have made memorial gifts in their loved one’s name
- Coordinates and directs volunteers to make thank you calls to donors
- Creates donor database batch, demographic queries, and generates reports and mailing lists as requested
- Processes and reconciles all electronic gifts
- Assists with donor special events
- Primary resource for donor inquiries and data entry for new constituents
- Ensures donor related materials are up to date
- Serves as a backup for financial reporting
- Organizes internal and external events, meetings, conferences, and presentations
- Handles matters expeditiously and proactively
- Follows projects through completion, often with aggressive deadlines
- Organizes and summarizes content of incoming materials
- Maintains files, records, reference materials, policies and procedures
- Provides support on projects
- Ensures cost effective procurement of office supplies
- Ensures continuous process improvement of office practices and procedures
- Other duties may be assigned or required for the performance of this position

**Skills and Abilities**
- Experience in Microsoft Office
- Data entry skills
- Experience with Raiser’s Edge data base preferred
- Strong organizational skills
- Detail oriented
- Problem solving skills
- Good verbal and written communication skills
- Team player

**Education, Experience & Certifications**
- Associates degree preferred or equivalent 3-5 years of job experience with required database knowledge
- Valid driver’s license and auto insurance required

**Job Type**: Part-time

Expected hours: 20 per week

**Benefits**:

- Paid time off

**Experience**:

- or more: 3 years (required)

Work Location: In person

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