Office Assistant/construction Project Scheduler

3 weeks ago

Natick, United States Power Construction Roofing & Siding Corp Full time

**Job Duties (included but not limited to)**:

- Work directly under the supervision of the Office Manager.
- Answer multiple phone lines with sometimes heavy call volume.
- Track, maintain and handle office billing (utilities companies, supply companies, etc.)
- Maintain incoming and outgoing mail.
- Promptly reply to customer’s inquiries.
- Promptly address and reply to the Sales Team/Project Supervisors inquiries and requests.
- Schedule daily/weekly projects for project crews with the assistance of the Office Manager.
- Update pre and post project invoices into Quick Books and our CRM (billing/scheduling/project estimation system).
- Prepare profit & loss (P&L) statements after each project is complete.
- Register customers for manufacturer warranties.
- Help organize, clean and maintain office common areas on a weekly basis. (Vacuuming, disinfecting surfaces, office trash removal, etc.)
- Perform general office clerk duties and local errands.
- Screen calls for potential clients.
- Schedule and confirm lead appointments.
- Chase project leads from lead generation services

**Office Assistant/Project Scheduler Requirements**:

- Must be 18 years or older and legal to work in the USA
- High school diploma and/or associate degree.
- In office work hours of 8:30am-3:30pm (Monday
- Friday) and 9:30am-2:30pm (Saturday)
- Reliable daily transportation to commute to and from office, arrive on time, and work scheduled hours.
- Experience as a receptionist/scheduler and/or office assistant in a related field.
- Ability to write clearly and help with word processing when necessary.
- Warm personality with strong communication skills and confident work ethic.
- Ability to stary self-motivated under limited supervision and high stress environment.
- Profound knowledge of Quick Books, Scheduling and Microsoft Word/Excel.
- Experience working with lead generation services is a plus.

Pay: $19.00 - $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- Paid time off

Schedule:

- Day shift
- Every weekend
- Monday to Friday

Application Question(s):

- Are you able to work Monday-Saturday?

**Education**:

- High school or equivalent (required)

**Experience**:

- Customer service: 2 years (required)
- Appointment Scheduling/Project Scheduling: 2 years (required)
- Office: 2 years (required)
- QuickBooks: 2 years (required)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person

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