Department Secretary

1 week ago

Orlando, United States Orlando Health Full time

Position Summary:
**The Howard Phillips Center - Child Protection Team **is seeking a detail-oriented and highly organized **Department Secretary**. The Department Secretary performs diverse secretarial and/or administrative duties for a large department or professional group.

**Schedule**

Monday - Friday 8am-4:30pm

**Location**

601 W. Michigan Street

Orlando, FL 32805

**Responsibilities**:
**Essential Functions**
- Works within the team to set team priorities and deadlines, adjusting the flow and sequencing of the work to meet team and patient needs.
- Proficient in accessing and utilizing computer management programs, Word, Excel, PowerPoint, Teams, and serves as a source of assistance to department team members. Prepares charts, graphs, etc. for presentations.
- Schedules appointments for managers and manage departments calendars.
- Maintains and orders both unit and office supplies and forms. Maintains control of the budget supplies and orders appropriately being mindful of the departmental budget limits.
- Submits work orders for necessary housekeeping, maintenance, biomedical, engineering, or other work orders needed.
- Monitors and assists with time and attendance through KRONOS (or timekeeping system).
- Consistently assists others in resolving issues presented by callers and/or visitors and effectively refers to the appropriate person for follow up. Acts as a role model by demonstrating effective communication. Problem solves and screens phone calls, requests, and concerns.
- Receives and distributes mail/faxes/electronic notifications.
- Consistently arranges for the accurate and timely payment of departmental invoices and other disbursements.
- Assists in making appointments for patients.
- Consistently maintains departmental files and adheres to file maintenance and records retention schedules.
- Organizes meetings including prepares any needed reports or documents, distributes materials, records, and transcribes minutes for meetings in a timely manner. May make travel arrangements and/or arrange for refreshments if necessary.
- Tracks progress of special projects.
- Performs routine problem solving.
- Uses discretion when working with confidential information.
- Transports and delivers items, equipment, and medications (excluding controlled substances and IV chemotherapy drugs) throughout the facility.
- May have limited access to areas storing medications.
- Manages time autonomously, follows through on assignments and meets deadlines.
- Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA, and other federal, state, and local standards.
- Maintains compliance with all Orlando Health policies and procedures.

**Other Related Functions**
- Maintains established departmental policies and procedures.
- Prioritizes workload to manage multiple priorities.
- Enhances professional growth and development through participation in educational programs, current literature, and workshops.
- Performs all other duties as assigned.

Qualifications:
**Education/Training**
- High School diploma or equivalent.
- Working knowledge of word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access).

**Licensure/Certification**
- None required.
- Certification in Microsoft Office-based products (Word, Excel, PowerPoint, Access) preferred.

**Experience**

Two years clerical or secretarial experience

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