Project Coordinator

2 weeks ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Project Coordinator**Job Category**
- Staff & Executive - Project/Program Management/Planning**Department**
- RWJ-Office of the Dean**Overview**
- New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University-New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.**Posting Summary**
- Rutgers, The State University of New Jersey, is seeking a Project Coordinator for the Office of the Dean at the Robert Wood Johnson Medical School.
Plans and directs systems analysis, design and implementation of project plans supporting the integration of RWJMS and NJMS. Coordinates the development of new or substantial modification of existing data processing and their supporting methods and procedures. Works with co-leadership and membership for the key subcommittees from RWJMS and NJMS faculty, students, and staff to organize the work of integration around the topics of governance and administration, academic environment, faculty, curriculum, and medical students. Involves extensive preparatory work for single accreditation process. Also working in concert with sub-committees on curriculum, admissions, strategic planning.
Among the key duties of this position are the following:

- Consults with the leadership in the Office of the Dean and Senior Associate Deans across RWJMS & NJMS in administering and formulating project objectives and system development requirements in support of the integration of both organizations.
- Prepares project plans and schedules with specific timelines for all major/subordinate events, including requirements, tasks, work assignments, resources, and the inclusion of project milestones when reporting to Stakeholders.
- Serves as direct report to the Chief of Staff (COS) in the Office of the Dean. Reports to and partners with COS to provide management on project progress, problems and the need for changes.
- Responsible for contract reporting requirements for the program, including participation in various administrative meetings and conference calls.
- Meets with staff to define priorities and provide guidance with regard to the appropriate technical and business aspects of the program.
- Ensures that all work and documentation meet the standards of the department and the project.
- Provides Project Coordinating support for multiple events in various stages, providing periodic oral and written updates to the senior leadership team and ensures that projects remain on time and on task.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**
- This position requires a fully on-site work arrangement.**FLSA**
- Exempt**Grade**
- 26S**Position Salary**

**Annual Minimum Salary**
- 79575.000**Annual Mid Range Salary**
- 96221.500**Annual Maximum Salary**
- 112868.000**Standard Hours**
- 37.50**Union Description**
- Non-Union**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Bachelor’s degree in Public Health, Business Management/Administration or a related field plus four (4) years of relevant experience.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**
- Demonstrated analytical and statistical skills along with report writing.
- Demonstrated excellent customer skills and diplomacy.
- Highly proficient with Microsoft office programs and experience producing detailed timelines/Gantt charts, etc.
- Excellent writing, organization and communication skills required to interact with senior management.
- Must possess the ability to work well with all leve

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