Project Coordinator

3 weeks ago

New Brunswick, United States Bristol-Myers Squibb Full time

**Working with Us**
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

**Position Summary**

**Key Responsibilities**
- Support DDPS and Drug Product Development organization with diverse, and often time-sensitive, complex administrative functions, projects, and organization of tasks.
- Manage calendars, schedule meetings, conferences, and events, make domestic and international travel arrangements, file & manage expense reports, maintain accurate departmental records, and on-board & off-board employees.
- Plan and manage year long calendar, site & vacation schedules for leadership team and department events; manage, coordinate, and organize high level department meetings, social events, including coordinating content and logistics; manage and keep up to date organizational SharePoint site. Manage meeting minutes in OneNote, send out surveys using MS suite tools or other tools.
- Draft and send out communications to department; pay close attention to detail and follow-up, and properly balance priorities and resources.
- Coordinates across other operational and administrative staff in the organization
- Maintain a positive attitude, a high level of productivity, and is adaptable to change. Proactively look ahead at schedules, events, and needs of manager/team, anticipate conflicts, problems and issues, and take appropriate steps to produce desired outcomes with minimum assistance from supervisor.
- Interface in a professional manner with senior executives and staff, handle confidential information with discretion and demonstrate diplomacy and excellent judgment in dealing with sensitive situations.
- Anticipate key issues and implement action plans based on changing priorities and commitments.
- Prioritizes activities and takes action based on an understanding of departmental objectives and business needs.
- Maintains professional and technical knowledge by remaining current with BMS continuous learning modules.
- Will require occasional travel to other local BMS sites in NJ (Summit West, Princeton Pike, Lawrenceville)

**Qualifications & Experience**
- Minimum Associates degree; higher degree would be preferred; educational experience may be substituted for appropriate and relevant experience.
- Prior Executive Associate or Project Coordinator experience for 4 years preferred.
- Highly motivated, independent thinker with proven problem solving and analytical skills. Ability to utilize technology effectively to support strategic initiatives and/or processes.
- Ability to interact with colleagues at all levels of the organization.
- Must be highly proficient in various electronic systems (or willing to learn rapidly) (Concur Travel/T&E, ARIBA, SAP, Workday)
- High proficiency in MS Office Suite (Outlook, PPT, Word, Excel, OneNote, Forms, MS Teams, SharePoint); high technology savviness or strong learning ability and willingness to learn.
- Detail oriented with excellent oral and written communication skills. Adapts easily to new learning situations, can establish priorities, is very proactive, reliable and accountable, and works with mínimal supervision.
- Demonstrates ability to prioritize, pro-actively work independently and collaboratively with other administrative assistants/external partners, across organizational levels, functions, and supports business needs across different time zones and during periods of heavy workload.
- Exhibits a positive work attitude, high productivity and a collaborative approach with other employees across a matrix and international environment.
- Also required to provide back-up support as needed to cover planned vacations as well as unplanned absences for others as appropriate.

**Uniquely Interesting Work, Life-changing Careers**

**On-site Protocol**

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design rol

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